EZOfficeInventory simplifies asset tracking with Barcodes and QR Codes. These tags let you quickly identify and manage assets using your smartphone or compatible scanners. You can create these tags from your EZO account using the Print Labels module.
This blog helps you select the best option for your organization with tips on commercial printing and best practices.
What are Barcodes and QR Codes in EZO?
The table below outlines the key differences between Barcodes and QR codes in EZO.
| Feature | Barcodes | QR Codes |
| Appearance | Linear, 1D with vertical lines | Square, 2D with pixel patterns |
| Data Capacity | Up to ~20 characters | Up to ~2,500 characters |
| Character type | Alpha-numeric Sequence | Alpha-numeric or URL-based |
| Durability & Flexibility | Prone to damage. Less flexible | Resilient to damage. More flexible |
| Scanning via Compatible devices | Barcodes can be scanned using the EZO Mobile App or by connecting a compatible barcode scanner | QR codes can also be scanned via the EZO Mobile App or with a compatible QR code scanner |
| Set up Scanning Devices | [How-to] Set up a Barcode Scanner Using EZO (PC/Mac) [How-to] Set up a Barcode Scanner Using the EZO Mobile App | [How-to] Set up a QR Code Scanner Using EZO (PC/Mac) |
Here’s a list of recommended hardware integrations for barcode and QR Code scanning.
2. Commercial printing for Barcodes and QR Codes
EZO supports commercial label printing through external tools and partnerships. Here’s how:
2.1 System-generated URLs
EZO provides system-generated URLs that you can use with third-party software to generate QR Codes. To access these URLs, go to
- Settings → Commercial Printing Labels → Enabled
- More → Customize → Printout Templates → Export Items Print Label Data for Commercial Printing
You will receive a list of URLs for each asset or group of assets you choose to print labels for. Place these URLs in a third-party QR Code printing software, and your label will be ready for use.
2.2 Third-party provided identification numbers
If you are using barcodes or QR codes from a third-party provider with an alpha-numeric sequence, copy and paste the Identification Numbers (alpha-numeric sequence) from the QR code/Barcode into the AIN field in the Item details page.
You can do this by going to Items → Assets/Asset Stock/Inventory → Select Item → Edit. Once the AIN is recorded, EZO will recognize the label upon scanning, allowing you to take action on the item.
2.3 External partnership with BarcodeShack
EZO partners with BarcodeShack to provide seamless print solutions and ensure quick and easy scanning. As mentioned above, EZO allows the integration of identification numbers (as AINs) for both Barcodes and QR Codes, as well as the export of URLs for QR codes. These can then be printed using compatible printers and durable print labels provided by BarcodeShack for efficient scanning.
To learn about scanning hardware and commercial print labels tailored to EZO, contact BarcodeShack from here.
IMPORTANT: We strongly recommend confirming label compatibility with EZO before purchasing bulk external Barcodes or QR Codes. To do so, please share their samples with our team for testing. If your print labels involve multiple types or formats, ensure you provide a sample for each type to ensure seamless testing and integration. Alternatively, if giving samples isn’t feasible, contact us at support@ezo.io to discuss other options or specific concerns.
3. Best Practices
To leverage barcodes and QR Codes to their maximum potential, follow these guidelines:
Barcodes:
- Size: Use barcodes with a minimum size of 1.5 x 0.5 inches for reliable scanning.
- Readability: Ensure the barcode size is compatible with your device’s camera to ensure perfect scanning.
- Style and readability: Use ladder-style barcodes (vertical alignment) for easy readability. The readability of the barcode depends on your device’s capability rather than the app.
- Use asset identification numbers: We recommend printing your asset’s AIN or Asset # on the barcode label for quick identification and visibility.
- Set up: Barcodes are generated from Identification Numbers (AINs). Make sure to edit/create a printout template to include barcodes.
QR Codes:
- Size: Use QR Codes of at least 1×1-inches to avoid scanning errors.
- Quality: Get high print quality with black-on-white color schemes for maximum clarity.
- Durability: For assets that are used outdoors, use weatherproof materials to avoid wear and tear.
- Set up: QR Codes are generated from unique URLs. Make sure to edit/create a printout template to include QR Codes.
That’s it! You are ready to use Barcodes and QR Codes in EZO.
