The availability of the right Devices at the right time is crucial for seamless operations in an IT-intensive organization. To optimize the use of their assets, IT teams need to have real-time knowledge of their availability status and avoid conflicting checkouts. During hectic operational hours, navigating through Item Detail pages repeatedly to check the availability of requisite items may cost you time and employee productivity.
With AssetSonar’s Check Availability feature, you can check the availability status of Devices and other items — Asset Stock and Inventory, directly from the top navigation bar.
Enter the Name or Identification Number of needed items or simply scan their Barcodes to check the availability without going back and forth on different Item Detail pages. By clicking on the ‘Check Availability’ button, you can also streamline multiple workflows easily.
Let’s dig deeper into the feature and learn how to use it!
- Searching for items
1.1 If the item is available
1.2 If the item is unavailable
1.3 If the item is reserved
- Actions for Check Availability
1. Searching for items
On the Dashboard, click on the ‘Check Availability’ button at the top navigation bar as shown below:
This will pop open a dialog box where you can scan or enter the Name or Asset Identification Number (AIN) of an item to check for availability.
Make sure that the To and From dates you specify to check the item availability must be in the future.
Once you have entered the relevant information, you can expect one of the following three cases and the availability will be shown as follows:
1.1. If the item is available
The following indication will appear if the item you are looking for is available:
1.2. If the item is unavailable
The following indication will be shown if the item in question is unavailable:
Note: The availability status of checked out items depends upon which settings you have chosen in the Availability of Overdue Items under Company Settings.
1.3. If the item is reserved
If you choose an item that is reserved, then you will see the availability status as shown below:
In case you want to check out Asset Stock or Inventory items, the search will also show the number of items available for checkout.
2. Actions in Check Availability
Through the Check Availability button, you can also directly go to the Item Details page and add Items to Purchase Orders or Carts. Follow the steps given below to perform these actions:
- While checking the availability of an item, click on ‘Go to Item’ and you will be redirected to the relevant Item details page.
2. Furthermore, you can also add the intended Asset or Asset stock directly to a Cart by clicking the ‘Add to Cart’ button. Once you choose that option, another overlay will appear asking you the Quantity of the items and their Stock Location as illustrated below:
Clicking on the ‘Add’ button will move the selected items to the Cart and the following notification will appear on your screen.
3. If you want to procure more of the searched for items, you can click on ‘Add to PO’ and the following overlay will appear:
Here, you can either create a new Purchase Order or add the item details to an existing Purchase Order. Once you click on the ‘Add’ button, the following notification will pop-up on your screen.
This way, you can add your Devices, Asset Stock, and Inventory items to Carts or Purchase Orders directly from the Check Availability icon.
Expedite your checkout workflows and increase productivity with AssetSonar.