[How-to] Effectively Manage Adobe Licenses with Adobe and AssetSonar Integration

AssetSonar integrates with Adobe to enable seamless management of Adobe licenses, including license plans, total seats, and entitlements. This integration supports automatic suite creation for multi-application licenses like Adobe Creative Cloud. It also helps organizations streamline license tracking.

Benefits of Adobe and AssetSonar Integration

Here are the benefits IT managers can get by utilizing this integration: 

• Simplified license management: Automatically imports Adobe license data, enhancing accuracy and reducing manual effort. 
• Cost efficiency: Tracks seat utilization to help organizations optimize their spending and justify license purchasing costs. 
• Audit-ready data: Centralized license tracking for accurate, compliance-friendly reports. 
• Suite support: Automatically groups softwares into suites like Creative Cloud, aligning with workflows. 

Now let’s dive deeper into the integration to see how it works:

Enabling Adobe Integration

Go to Settings -> Integrations -> Direct SaaS Integrations. You’ll see a ‘Connect’ button under the Adobe logo. Click it to enable the integration. 

Clicking it would open up a new popup where you’ll be asked to enter your credentials to build this integration. Extract the Organisation ID, Client ID, and Client Secret from your Adobe account and fill in the relevant fields.

Follow these steps to extract the relevant details: 

1. Log in to your Adobe Developer Console at https://developer.adobe.com/console. 

2. Click the ‘Projects’ button from the top navigation bar. Now click the ‘Create new project’ button on the top right of the window.

3. A new Projects Overview page will open up. Click the ‘Add API’ button to proceed. 

4. A new ‘Add an API’ dialog box will open up. Click the ‘View by’ dropdown and select the ‘Available to you’ option.

5. Now choose the ‘User Management API’ service and hit ‘Next’.

Please note that many Adobe services require a paid license or subscription. If the User Management API is not available, reach out to your Adobe sales representative for assistance.

6. On the Configure API page, select the ‘OAuth Server-to-Server Authentication’ box and then click ‘Save Configured API’ as shown below: 

7. Now from the Projects Overview tab, select the OAuth Server-to-Server tab. Scroll down to locate the Client ID, Client Secret, and Organization ID. 

8. Copy and paste the Adobe Creative Cloud credentials into the Adobe integration setting on AssetSonar. 

Click the ‘Add’ button and your AssetSonar account will be connected to the Adobe account. You’ll also be able to view a successful integration confirmation on your screen. 

Now click on ‘Import Licenses’ dropdown under Adobe integration to bring your data into AssetSonar. 

Importing Software Licenses

Clicking on ‘Import Licenses’ will redirect you to the software licenses listing page where the Import Licenses modal will already be open for you. Here you’ll be able to view the licenses that you can import to your system.

You can now select the licenses you want to bring into AssetSonar and click ‘Next’.

Please note that the details of your license’s entitlements and total seats will be automatically fetched from your Adobe account. 

Now, a new popup will appear where you can enter details for the first software license from your import list. You’ll be required to add the cost, payment frequency, start date, and end date details in the form as shown below:

If you are importing more than one software licenses, click the ‘Next’ button to add the same details for the rest of the software licenses you want to import. Please also note that you can link these imported software licenses to the existing software in your system if they are normalized. Linking more than one application to a single license will result in the creation of a software suite containing multiple applications.

Once you have successfully added the relevant details to the importing licenses and have linked them to the existing software applications, you’ll be able to see a summary of the details you just entered. Here is a snapshot of the details summary:

Hit ‘Done’ to finish the import process.

These imported software licenses will start showing up on the licenses listing page. You can sort them by applying the source filter and setting it to ‘Adobe’ as shown below:

You’ll also be able to see a popup message confirming the successful import of the software licenses.

You can sync data through this integration from the software listing page by clicking on the ‘Sync software Licenses’ button on the top right as shown below:

Software Suite Actions

You can also link applications from the detail page of the imported license. For example, let’s suppose that you want to link Creative Cloud with multiple applications to create a software suite. You’ll go to Creative Cloud’s detail page. Click on the ‘Link’ icon to start creating the suite.

A new popup will appear with a list of recommended software for you to choose from. Here is a snapshot of the list:

Click the ‘Link’ button and you’ll see a message indicating that the applications have been linked successfully. You can view the details of this suite from the ‘Suites’ tab on the software listing page. You’ll be able to view the number of components in the suite and the User Count and Install Count for each component. 

Click the ‘Associated Users’ tab to view the details of the users accessing the applications in the suite.

Similarly, you can also view the associated assets, associated licenses, and events details from the relevant tabs. 

If you want to edit the software suite, click the ‘Edit’ icon on the top and a popup will appear. Here you can edit the core suite information or the the components information as shown below: 

If you want to remove a suite component, you’ll get a warning message as shown:

Hit ‘Remove Suite Component’ to proceed. 

Please note that removing all components of a suite will result in the removal of an entire suite.