Location management with the help of barcodes enables you to track your technology assets across a large number of locations quickly and efficiently. It is especially helpful for IT warehousing. You can keep up with complex location labeling practices.
Oftentimes, IT warehouses have a very detailed ID system, with 10.202.989.1.99 signifying warehouse # 10, aisle # 202, rack # 989, stack # 1, and position # 99. With our new location barcode system, you can now scan these numbers to get to the exact items you need in no time at all!
- Identification number
- Scanning location barcodes
- Search function
- Importing location data
1. Identification number
You can now add Identification Numbers to locations, either when you first create a Location, or by editing it at a later time.
This is an optional field that serves as a unique identifier for your location. This ID can be scanned like a barcode, instantly pulling up the location on your system as needed. It will also show up on the Location Details page under ‘Identification Number’:
Note the Sequence Number just under that, denoting Baltimore Office as ‘Location # 3’. This will help you keep track of your locations much more easily, and enable you to pull up similarly-named locations a lot quicker. This gets reflected in the URL as well. For example:
https://subdomain.assetsonar.com/locations/3 will take you to Baltimore Office for this account.
2. Scanning location barcodes
On the Location fields in the mobile app (including Create, Edit, Checkout, Checkin, Mass Edit, or any Filters), a camera and a barcode reader icon are shown, highlighted in yellow below:
You can use either of the two icons to scan the barcode. Scanning the location barcode here will bring up the associated Location.
To enable this feature, go to Settings → Company Settings → Field Formats, and choose Search Lookup:
You can now use the previously specified location IDs and scan their respective location barcodes.
4. Search function
When checking items in or out, you can use ‘@’ to bring up a Location by its Identification Number, or ‘#’ to search by the Location #.
5. Importing location data
In addition to adding new locations using an excel import, you can also update existing locations from Locations → Import Locations → Update Existing Locations.
You can now use the Location # or the Location Identification Number to map a Location to one that already exists in the system.
The Location List Report also includes both the Location #, as well as the Location Identification Number, helping you get more precise data each time.