Asset Intelligence and Management

Asset Intelligence and Management

EZRentOut Blogs Item Reports Equipment Rental Software

Item Reports in EZRentOut

online rental software

EZRentOut’s equipment rental software simplifies strategic decision-making by helping you make sense of complex asset management data. Using our in-depth reports and analytics, you can understand financial trends, maintenance needs, and rental volume.

Our online rental software also helps you schedule conflict-free reservations, and to adjust and filter report data to get exactly the information you need.

Why you need Item Reports

Item Reports in EZRentOut can help you optimize equipment performance by detailing information about item utilization, events, and quantities.

With so many reports to choose from, you have a way to bookmark your favorite reports for added convenience. Do this by clicking the star icon on the Reports Page, and view all your bookmarked reports in one place.

Let’s take a look at the kind of item reports you can create, and how they’ll help you add value to your rental business.

Asset Reports

Available Assets: Lists all available Assets. This list can be filtered by group, vendor, date of creation and stock location.
Example: ‘Detail the number of Assets available from the group ‘Digital Equipment’ and the subgroup ‘Hand-Held Devices’.

Checked Out Assets: Shows Assets that have been rented out currently, or were rented out during a specified set of dates.
Example: ‘How much of our tracked equipment was checked out between the first and fifteenth of March?’.

Check-in/Checkout Events: Details the major rent-out, return, and transfer data relating to all or some Assets, depending on your preferences.
Example: ‘Identify the trends of transferring Assets between each of our three locations’.

Overdue Assets: Lists Assets that have not been returned on time. You may even pull up the rental history of specific users.
Example: ‘Show how many Assets Ronan Strang returned late’.

Retired Assets: Gives a description of all Assets that have been retired, including the reasons for retiring them, which you can select from a predefined list or add your own, and the salvage value (if any).
Example: ‘How much did we get for our retired excavators last month?’.

All Active Assets: Lists all active Assets owned by the business. This includes vendor, location, status, and group filters.
Example: ‘How many of our dry vans are under maintenance currently?’.

Asset Scans: Details a list of all the Asset scans that have been done, and can be sorted on the basis of their location, the date of scanning, the scanner, or the groups or subgroups that were scanned.
Example: ‘Show me the scanning history of John Smith with reference to forklifts’.

Asset Geo-Location: Works with the scanning function and draws up a chart detailing where Assets or groups of Assets are located.
Example: ‘Where is all our surgical equipment located currently?’.

Report filters let you choose the information you want your report to show.

Asset Utilization:
Lists the frequency of rentals and the rental duration of Assets, and can even be sorted according to location.
Example: ‘How much AV Equipment belonging to the subgroup ‘Video’ was checked out in the Annapolis office in the last six months?’.

Depreciation: Allows you to see the depreciated value of your Assets, as well as figures denoting depreciation per month.
Example: ‘What is the depreciated value of all surgical equipment logged in on January, 2012’.

Summary: Lists all Assets or groups of Assets that are overdue, rented out or available. You can sort these by quantity.
Example: ‘Show if 20 ventilators are available’.

Asset Aggregate Quantity: Allows you to group Assets together by location, group, vendor, or more.
Example: ‘Show the number of goods vehicles located in the Backbee Warehouse’.

Inventory Reports

All Inventory: See a list of your Inventory, broken down by current location. This list can be filtered by group, vendor and stock location.
Example: ‘Show the details of all items provided by Weirhause Ltd. in the Electronics group’.

Line Items: This provides a list of all Inventory Line Items broken down by individual action.
Example: ‘Show me all instances of stocks of stationery added, sold, or moved in Baltimore’.

equipment rental software csv

 The Stock Summary Report shows you net quantities of all your Inventory.

Stock Summary: Demonstrates Inventory quantities within a particular time-frame.
Example: ‘Show me the net quantity of containers at the end of last month’.

Low Stock: Shows which Inventory items have reached their low stock threshold or location threshold.
Example: ‘Which of the inventory items procured from Carlisle Inc. need to be reordered?’.

Sales Margin: Enables you to track the individual profitability of your Inventory items to study for opportunities.
Example: ‘Which of my items have a high sales margin? I would like to double their quantity to boost profits’.

Inventory Value: Enables you to gain a comprehensive overview of the current stock value of your individual Inventory items.
Example: ‘Compare the stock value of Cannister Fuel added with Cannister Fuel sold’.

Asset Stock Reports

All Asset Stock: Generates a list of all your Asset Stock, broken down by current location. This list can be filtered by group, vendor and stock location.
Example: ‘Show the details of all Asset Stock provided by Equip-Fix in the Power Tools group’.

Stock History: See all the actions taken on a particular Asset Stock item in a specific timeframe.
Example: ‘Show me the event history for the Furniture group in the last quarter’.

Checkout Events: Lists all check-in/checkout events filtered by member, group, and vendor.
Example: ‘Show me all instances of cables being checked out by Peter Yen in the last month’.

Stock Utilization: Shows the total rental duration of Asset Stock broken down by location.
Example: ‘Show the number of hours outdoor lights provided by Equip-Fix were used last week’.

Current Checkouts: Shows all currently rented out Asset Stock, its custodians, and the location they have been rented out to. This can be changed to show rentals within a specific timeframe.
Example: ‘Show me all the Asset Stock checkouts Bo Riley has currently made in Baltimore’.

Asset Stock Value: Enables you to gain a comprehensive overview of the current stock value of your individual Asset Stock items.
Example: ‘Compare the stock value of Dinnerware added with Dinnerware removed’.

Financial Reports

Payment Received: See payments received from different sources such as cash, credit card, etc.

Rent summary: Generates a list of items and specifies rent collected against each.

Account Receivables: View the number of days the payment is outstanding from your customers. This report can be accessed only after the accrual method is selected for revenue recognition. To enable, please go to Company settings →  Revenue Recognition and Select Accrual. 

Please note if you’ve selected revenue recognition based on “Order completed On Date”, then it will show no result in the aging report as the payment is already made by your customers.

Let’s say you would like to generate an Account Receivable Aging Report for all customers whose payments are due till 31st Dec 2022. Go to AddOns →  Account Receivables Aging Report and Click Enable. Now Go to Reports→ Financial Reports → Accounts Receivables. Choose relevant filters, click Update and the report will be generated as shown below:

Please note Aging (Till) filter is divided into four quarters starting from the date of inception of the business.

Related blogs: Lost Business Report | Schedule Reports in EZRentOut

Have feedback about our equipment rental software?

We love hearing from you! If you have any queries or want to contribute your suggestions, send us an email at

Was this helpful?

Thanks for your feedback!