Using the Label Designer and third party (Avery) labels

EZRentOut enables you to create and edit labels using the Label Designer. To access this, go to More → Printout Templates.

Here, you can edit or delete older templates by clicking the relevant icons in the last column. You can also create a new template by clicking on ‘Add Print Label Template’. This can be done for both items and bundles.

Before we get into that, let’s see what the Label Designer does:

• State of the art, drag-and-drop based designer. Just grab the data box and move it to the canvas below.
• The choice of inserting QRCodes, Barcodes or both on the label to use with our mobile device based scanning feature.
• All of an asset’s pre-defined fields can be printed on the asset label.
• Similarly, all custom attributes (text, date, paragraph) are available for printing on the asset label.
• Apply rich formatting to data fields (by double-clicking on the field’s data box)
• Insert free form text and easily apply styles like fonts, alignment, size, and rotation.
• Ability to insert your company logo into the label.

Layout and Design

On opening the print label template, you will see multiple layout options. You can choose the paper size, margins, and the space you’d like to leave between labels. You can also change label dimensions by sliding the width and height scale around or inputting them manually.

While the current screenshot shows the dimensions in inches, you can easily switch to centimeters if you wish. To do so, go to Company Settings → Company Profile → Miscellaneous→ Length Unit  and select between inches or centimeter. 

Scrolling down, you will find the designer itself. Simply drag the fields and arrange them onto the label as you see fit. The following screenshot shows a newly designed template for a label. It includes a QR Code, the company logo, asset number, name, description, as well as a rotated text box.

Note: Rotated pictures only show up as rotated once you click the ‘Preview’ or ‘Create’ buttons. It might seem like it is obscuring another label element (as shown below), but you can adjust the placement using the preview.

When previewed in the designer or rendered while printing, the label displays as shown in the image below.

If you want to see a detailed guide on designing print labels, read the Print Labels Knowledge Base.

Fitting Multiple Labels on a Page

You can also arrange and fit multiple labels on the same page. Select multiple assets from the ‘Assets Listing’ view, and choose ‘Print Label’ from the actions menu as shown below.

Another way to achieve the same effect is to disable ‘Single Step Printing’ from the Icon Bell → Print Queue. This allows you to ‘fill up’ the print queue before explicitly taking the print action on the print queue. This means you can put multiple labels on one page, and review them before you actually print them.

Third Party Labels

Sticky paper is great for a quick job on printing asset labels as well as doing a trial run before ordering the more expensive commercial grade labels (e.g. stickers or aluminum labels). Note that it is very important to first understand what kind of label material is ideal for your tracking needs.

Avery and Avery compatible sticky papers are commonly available at big box stores like Staples or Officemax. Moreover, most of the big box stores offer online printing services i.e. simply generate your labels from EZRentOut, export data for commercial printing., and ‘send over’ the pdf file to the printing service online. Go to the store at your leisure and pick up your printed labels.

EZRentOut is compatible with Avery Labels, the most well known in the industry, and we offer multiple Avery Label Templates. Refer to the end of this post for our most frequently used Avery templates.

Additionally, choose whether to opt for a QR code or a barcode as their functionality depends on your usage scenarios, availability and cost constraints. You can also explore other recommendations for rental asset labels.

Frequently used Label Templates (Avery):

Here are some of the most popular Avery templates used by our customers. You will need to configure a new template by going to More → Print Label Templates. You can now enter the template values in the margins and space fields.

There can be some cases where the label you’re designing is smaller than the area taken by the design elements placed on the canvas. You’d need to delete these elements (from the x on the top of every element) or re-size them. This is because the label cannot be smaller than the elements inside the label.

Looking for some more answers? Check our FAQs section or email at support@ezo.io

*The following values are in inches.

Avery Label Page Settings
Compatible Labels	6572, 6578, 6581	6570, 6576, 6590, 22828	15513, 5523	22805	22806, 22816, 22922, 22921, 22960	959064 (L7060)
Page Size	Letter (8.5×11.0)	Letter (8.5×11.0)	Letter (8.5×11.0)	Letter (8.5×11.0)	Letter (8.5×11.0)	A4 (8.27 x 11.69)
Top Margin	0.5000	0.5000	0.5000	0.5000	0.6300	0.5900
Left Margin	0.1875	0.5000	0.1666	0.7800	0.6300	0.2640
Space between labels – Left to right	0.1300	0.4000	0.1666	0.3100	0.6250	0.0980
Space between labels – Top to bottom	0.0000	0.2100	0.0000	0.2000	0.5800	0.0000
Label Width x Height	2.62×2.00	1.54×1.04	4.0×2.0	1.5×1.5	2.0×2.0	2.5×1.5

Here’s a comprehensive list of recommended hardware you can use for Barcode and QR scanning of Avery labels.