Whichever industry they operate in, businesses are always on the lookout for that sweet competitive edge. This is especially true for rental businesses since they contend with excessive competition.
Leading rental companies are always ensuring that they’re current with the latest technological trends to stay in the game. Cloud based rental software is one such tool that helps rental businesses optimize their workflows and offer the best rental experience to their customers.
Rental companies improve performance, protect their data integrity, and take care of business on the go. Here is how cloud based rental software assists them with their rental operations.
It ensures control and data safety
Days of keeping data on vulnerable hard drives or physical servers are long gone. Businesses today upload all their asset information to an online cloud where it is guarded against physical disasters and data loss.
Easily ensure that sensitive data is always in the right hands. Cloud based rental software comes equipped with data encryption. Every bit of information you enter is password-protected and visible only to authorized users.
The cloud based rental software also backs up your data to different server locations online for extra security. Had you stored your invoices, contracts or rental agreements in a file cabinet or a hard drive, it might have been lost, stolen, corrupted or destroyed.
You no longer need to print your invoices either. You can simply draft them electronically, email them to your customers, and save them to the cloud database. Other sensitive documents can also be stored digitally.
With rental software, your data is both safe and accessible to all concerned personnel.
It lets you run your operations both on and off premise
Running a rental business can be demanding. Customers place orders round the clock, which means you need to entertain their requests even when you’re away from work.
Since the online rental software stores your asset data on the cloud, you don’t need to be physically present at your workstation to handle customer queries. You can now view real-time rental data from your mobile devices on the go.
With key business information collated on a digital platform, keep tabs on your rental operations from anywhere. Need to verify if an order has been delivered to a customer yet? Simply open the rental app on your smartphone and you’re good to go.
Most cloud based rental software solutions offer impressive compatibility with all operating systems. Whether you’re using Windows or Mac, accessing data should not be a hindrance so ensure that the solution you opt for is compatible for all operating systems – and take your business wherever you go.
It makes your rental processes more transparent
From reservations and bookings to completed or invalid orders, you have visibility over all stages of your rental workflows and inventory. With an availability calendar, you can look up the available rental fleet for your concerned time period. You can also check for stock levels and top them up as needed.
Cloud based rental software also allows you to communicate with your customers and staff as you carry out operations. For instance, you can email and ask your customers whether an order has reached them yet and even track the progress of your employees.
Enjoy a complete overview of all your rental products, orders, and customers in a matter of a few clicks. Cloud based rental software also alerts you on any broken units in your rental fleet so you can send them for repair before renting them out.
An accurate and thorough outlay of your business results in effective decision making and seamless communication with customers and employees. To make this possible, rental software can serve as the backbone for excellent business growth.
It is compatible with existing system software solutions
Rental software is easy to integrate with existing applications that your business might be using to carry out supporting functions. These include functions like accounting, HR, marketing and sales.
Most rental solutions have the ability to integrate with QuickBooks or Xero to streamline bookkeeping processes. Such solutions ensure that all your departments are on the same page so you can harness all your resources in the best possible way.
When you have multiple branches, storing data from different functions becomes even more complicated. With cloud based rental software, you can easily centralize information from the departments of all branches. It not only synchronizes your workflows but also saves you time and effort.
It streamlines everyday business processes
While regular software updates are time-consuming and delay projects, cloud based rental software automatically updates without interrupting your workflows. The best part is that you can use the upgraded enhancements as soon as they are installed.
Cloud based rental solution users are also able to instantly communicate with fellow users. This means that any issues or changes in rental operations can be quickly notified of so unnecessary downtime or delays are prevented.
Since all the data is on the cloud, staff members can access relevant information without waiting for it to be physically delivered to them. This drastically pulls down any extra hours you may spend in trying to get the whole business up and running.
The all-in-one solution to your rental problems
Online rental software offers centralized management of all your rental workflows. Be it managing orders, keeping track of inventory, monitoring employee performance, or invoice keeping, cloud based rental software has you covered.
Makes the entire rental process faster and more streamlined. Enjoy timeless and limitless access to accurate and safe data. With an online rental solution by your side, your rental business is sure to blaze new trails of success.
Read more: A Guide to Procuring Equipment for Your Party Rental Business
About EZRentOut
We are a cloud based rental system that offers businesses seamless rental management. It also comes with a host of other features like asset tracking, maintenance management, a customized webstore, and much more.
