Rental inventory is the biggest investment of any rental business and the prime source to boost their return on investment. For this reason, rental inventory demands continuous attention to maximize revenue.
Managing a party rental company requires handling large quantities of party items like tableware and furniture, along with tracking valuable items like flooring, stages, tents, and party speakers. That is where the party rental software comes in – easily letting you help your clients throw a birthday party for twenty-five people, a reception for a hundred, or a festival for a thousand.
The party rental software solution streamlines and simplifies the process. It lets you easily manage all aspects of your rental business. You can do it all and more like scheduling an order, making reservations, drafting price quotes, managing customers, conducting extensive reports, and emailing the invoices.
Let’s see where else party rental software will have your back!
1. Keep track of your inventory at all times
Just think about a situation where you have no idea when your party rental inventory will be available, or how many you currently have for the next event in line. Wouldn’t this result in a complete mess?
For sure! The party rental app lets you keep track of your inventory down to the last detail. With a simplified product catalog, conflict-free availability, and well-defined pricing structures, you can spend less time digging for data and more time on your customers.
The stock view option of the availability calendar lets you identify where everything stands. You will see your stock levels at any time of the day. What’s even better about this rental software is that you can instantly see what is available versus renting out in real-time while scheduling an event.
Furthermore, you can set the event date or time and change it to an existing one. The availability of your party rental inventory is instantly updated for all your products.
2. Create customized quotes and proposals
Appearance matters in this industry. Offering your customers beautiful proposals and invoices happens to be an important part of what you do.
With party rental software, you can customize your document layouts used for different occasions – whether it is a quote, invoice or rental agreement. Having the ability to customize these efficiently and easily along with being able to make changes during the quotation stage is essential.
Knowing exactly which party rental item is booked for which event lets you quote confidently and meet all your customer requests. You can simply email your proposals and select how little or more information you want to show. You can make whatever changes you need while on the move as well.
You can also use these order printouts for approval by sharing a unique link with your client where they can decline, view, accept, comment, and download – all online.
3. Manage rental orders efficiently
It is important to understand that party rental companies have various events to cater to. Therefore, keeping track of multiple orders can be complicated if you do not have an efficient order management system on your side.
Also, these party rental businesses take the risk of overbooking items or equipment by covering most of the events. This problem may end up affecting customer experience and damaging the brand’s reputation.
A party rental app enables you to create conflict-free bookings and also add various items to them. It allows you to deal with countless customers at a time. It does that by efficiently tracking and managing orders and the invoices, requested by customers.
By doing this, you will avoid disorganized activities in your business. Party rentals don’t have to worry about losing products they rent out as the data is secured and users are tracked in real-time. You can easily view your order history and check your schedule whenever you need to.
Read more: 5 Ways to Make it Big with Party Rental App
4. Integrate your party rental website with rental software
You can easily integrate your well-established website with the software’s Webstore. This will benefit you in two ways:
- Customers familiar with your existing website will have the same browsing experience without any disruptions;
- You can keep the branding message consistent across both platforms, the Webstore and the website.
Once you’ve linked your website, your customers will see item availability, images, and other information intuitively placed on your website. This is especially important for party rental businesses where customers are interested in viewing the availability of the party decoration kits before adding them to their carts.
The booked orders on the website are automatically synchronized with the software making it easier for businesses to track orders and keep items in stock accordingly. Similarly, any changes to the software such as changing images or adding items are instantly reflected on the website. The real-time synchronization between the software and the website will update customers on the item’s availability immediately.
5. Get paid via seamless online payments
Your party rental customers can pay online to finish their checkout process right on the webstore. They can easily add credit card and billing details to complete their transaction with seamless and secure payment gateways.
Dedicated party rental software integrates with multiple payment gateways such as Stripe, PayPal, etc, and lets you add multiple payment options to facilitate online payments for your customers. This adds flexibility for the customers to choose from multiple options. The payment processes are digitized and data automatically enters into the software to speed up cash flow movement and reduce error. This way transactions are processed quickly and without delays.
6. Make informed decisions with detailed reporting
With a party rental store, it is common to be overwhelmed by the amount of data that you need to handle. It can make your business disorganized with files. It is here that the supercharged party rental software comes in handy.
It helps you to map out all your data and present them in the form of different reports. With all the data analysis being done for you, it becomes easier to make important decisions – like cutting something off or investing in something new.
For example, you have 50 tents, and only 15 tents on average get rented out monthly. You can quit purchasing more of these and instead, sell out some.
With all the data, you can see what is more in demand and purchase those items. It could be that your sales are too slow. Based on the sales data and reports, you can use the software to run promotions, offer special discounts to groups or individuals, and much more. Let the business insights pave the way for better decision-making!
Benefits of using a party rental software
Here are a few reasons that will help you decide why a party rental software is ideal for your event and party rental business:
Cost-effective
The cost of purchasing party rental software is less than the cost of losing expensive party rental equipment and inventory, and missing out on orders.
Remote access
Access incoming orders on your website, web store, or rental equipment management mobile app while you’re on your way to set up the event and arrange the party.
Streamlined processes
With cloud software, every user and customer of your business gets updated information instantly, without the risk of missed quote requests and emails, saving you time and money.
Maximized growth and revenue
Automate your rental workflows and processes to save yourself from wasting your time on mundane tasks, and spend your focus on your core business to maximize opportunities and serve your customers well.
Boost your business with party rental software
Investing in party rental software enables you to improve customer interaction and engagement.
It helps you run your business smoothly – whether it is scheduling an event or booking an order, keeping track of things you rent out, or getting an overview of all your bookings; you can do all that and more with party rental software.
Avoid unnecessary losses, keep your records organized, and stay on top of all your orders!
