megaphone EZOfficeInventory is now EZO. Discover the reasons behind the rebrand and what it entails here

Asset Management Solution Asset Management Blog Schedule Reports Asset Tracking Software

[How-to] Schedule Custom Reports in EZO

You can schedule custom reports to be sent to users at a later date using EZO. This is a great way to ensure everyone is up-to-date on the latest asset data, eliminating time spent gathering, compiling, and sharing this information with relevant parties.

Below, weโ€™ll outline the simple steps you need to take to set up scheduled custom reports.

1. Scheduling Custom Reports

To schedule the report, you first need to go to Compnay Settings & Add Ons โ†’ Custom Reports and select the following checkbox:

To get started, click on Reports from the left-hand side navigation bar. From the Reports listing page, click on the โ€˜Creat Custom Reportโ€™ button.

After youโ€™re done creating the custom report, scroll down to the bottom to the generated report. There, click on More โ†’ โ€˜Schedule Reportโ€™ button.

You can also click โ€˜Schedule Reportโ€™ even after youโ€™ve successfully run a report.

Clicking โ€˜Schedule Reportโ€™ prompts an overlay. It is split up into different sections discussed below.

1.1. Name and Users

Give your report a name, and choose the Staff Users or Administrators youโ€™d want to share the report with. Note that members who are unsubscribed to email alerts will not receive any scheduled report alerts. 

To make sure you are subscribed, go to Name โ†’ Edit Profile โ†’ โ€˜Subscribe to Email Alertsโ€™.

1.2. Schedule

Decide how often youโ€™d want the report to be sent to company users. You could set it to be sent daily, yearly, and anything in between. The โ€˜Activate Schedulingโ€™ checkbox highlighted in yellow can be used to turn the report scheduling on and off. This allows you to quickly disable scheduled reports.

Note: Reports are sent out based on your time zone, and the time youโ€™ve chosen to send out alerts.

  • You can change your time zone from Settings โ†’ Company Settings & Add-Onsโ†’ Company Profile โ†’ Miscellaneous โ†’  Time Zone.
  • You can change the time that alerts are sent at from Settings โ†’ Company Settings & Add-Onsโ†’ Time for Alerts.

1.3. Report Columns

You can customize the columns to be contained within the report, choose which item category to include, and decide whether youโ€™d want to include retired items in the report.

1.4. Report Filters

As with any custom report, you can also add filters to your reports. When youโ€™re done, click โ€˜Schedule Reportโ€™ at the top right corner.

And with that, youโ€™re done! The report will be sent to the chosen company users at the intervals you specified.

2. Existing Scheduled Reports

You can view, edit, and delete existing scheduled reports by going to Custom Reports and clicking the โ€˜View Scheduled Reportsโ€™ button highlighted below:

This provides a quick snapshot of all the reports that have been scheduled in the system, including details about their schedule, whether they are active, and so forth.

This is also a great place to quickly enable or disable earlier reports by editing a report and addressing the โ€˜Activate Schedulingโ€™ checkbox.

And with this, youโ€™ll be sharing equipment reports across your organization in no time! 

Was this helpful?

Thanks for your feedback!
Picture of Rida Fatima
Rida Fatima
Senior Information Development Associate, EZO
She/her/hers
Rida works as a content marketing specialist at EZO. Her expertise lies in curating dynamic and meaningful content that is aligned with the trends of the SaaS industry. She defines professional success of a content marketer as โ€œthe ability to create engaging and evergreen content that addresses buyer pain points.โ€ Her work is based on a broad variety of topics, ranging from rental asset to physical and IT asset management. Outside work, Rida loves to travel, try different cuisines, and engage in deep philosophical discussions.

Achieve Higher Asset Control with EZO

Cloud-based asset management software that helps minimize costs with efficient asset organization and tracking.
Index

Talk to Us

Need help getting started or have questions? Get in touch with one of our product specialists!