Quipli vs Booqable vs EZRentOut: Choosing the Right Rental Asset Management Software for Your Business

Manual tracking of rental assets is a thing of the past! No business owner, whether small or large, should rely on spreadsheets to track their rental equipment. This is where SaaS platforms come into play. 

Software, including Quipli, EZRentOut, and Booqable, are cloud-based SaaS solutions that automate tracking, monitoring, and management of rental assets for faster operations. 

If you’re looking to invest in one for smoother operations, how to pick which one is the best choice for you? 

This blog explains the functionality of each software in detail to help you decide which one best fulfills your rental asset management needs.

Quipli vs Booqable vs EZRentOut: A Comparison Guide 

Let’s get started with understanding what each of these software offers: 

1. EZRentOut

EZRentOut is an end-to-end rental asset management solution for medium- to large-scale rental businesses. It automates rental reservations, tracks equipment, records maintenance, handles payments, and provides key performance insights (KPIs) all in one place. Additionally, it enables businesses to create an online rental storefront and seamlessly manage customers.

How is it different? It is well-suited for businesses seeking a highly customizable solution with dynamic and affordable pricing to address complex rental asset management challenges. Its advanced features help all types of rental companies strengthen asset and inventory control, centralize their operations, and manage everything from bookings to renting items online. 

2. Quipli 

Quipli is equipment rental software that addresses the rental challenges of small- to medium-sized businesses. It offers solutions that include automating rental asset management, helping companies manage their inventory, and processing online bookings and payments.

How is it different? Quipli offers an intuitive interface preferred by SMBs with a reasonably simple asset portfolio who want an easy-to-use solution for managing their rental assets. Its primary focus is on the construction and heavy equipment rental industry.

3. Booqable

Booqable is a SaaS-based rental management platform that serves clients from small to medium-sized businesses. It is suitable for companies looking for a solution with advanced e-commerce capabilities. 

How is it different? Booqable is primarily centered around simplifying inventory management and facilitating online bookings. It offers extensive features for creating and integrating online rental stores, including a website builder.

The following table provides a quick overview of the industries each software caters to: 

Solution analysis: EZRentOut vs Quipli vs Booqable

Solution #1: Order and rental management

→ Equipment scheduling and booking

EZRentOut enables rental businesses to gain complete control over their rental lifecycle, from order creation to booking and invoicing. It provides an advanced booking system that combines flexibility with real-time visibility. You can check asset availability using the availability calendar, book equipment in advance, and view daily, monthly, and weekly bookings from a centralized platform. This prevents overbooking and ensures that the correct quantity is listed on the website. 

You can also make bookings in bundles and packages, allowing you to group items that are frequently checked out together. Bookings are not limited to any one location; with enhanced multi-location support, you can move items between locations without any conflicts. EZRentOut also allows you to set custom rental durations for these bookings, so you can specify the booking and return dates as needed, and even extend the rental duration. You can return partial items in an order, and also be notified when an order is overdue.

Quipli provides basic booking capabilities with limited customization options. Customers place orders through the online store, and the admin can review, approve, and fulfill them. You have access to a basic calendar view of bookings, allowing you to track pending, active, and completed orders. The availability of items is updated with every booking. However, you cannot create bundles to rent items together. 

Booqable, on the other hand, allows you to seamlessly view and manage open, upcoming, and past orders. You have access to an availability calendar, but rental durations cannot be altered after an order has been placed. 

→ Tracking the order lifecycle

EZRentOut lets you track the entire rental lifecycle by automatically marking an order’s stage. The typical lifecycle of an order looks something like this: 

All of these stages get automatically marked and tracked in EZRentOut with every order, so you have visibility into the current status of an order. These numbers can then be tracked on the dashboard to see the number of completed, pending, or overdue orders. 

The options available to take actions in-app change with every stage the order is at, so you can easily complete the entire rental cycle. 

EZRentOut also supports partial returns, making it easy for businesses to manage phased rentals and returns. At the point of return, any damages can be recorded and linked to service or maintenance workflows, ensuring that asset health is managed alongside rentals.

Likewise, advanced payment options are available so clients can be charged accordingly. Quotes can be generated for every order you generate, as well as invoices. With advanced features like QR Codes and Barcodes, customers can simply scan the codes to make online payments or use payment gateways like Stripe and Square. 

Quipli tracks the basic status of each rental item—whether it’s booked, out on rent, or returned. Admins can manually update orders to reflect their current state, and the system allows for order confirmations, payment collection, and return tracking. This gives businesses a straightforward way to monitor inventory movement and plan for upcoming bookings. However, Quipli does not currently offer more advanced lifecycle tracking features such as partial returns, rental extensions, maintenance scheduling, or asset condition logging. There is also limited support for linking service history or generating detailed asset usage reports. Despite these limitations, Quipli works well for smaller rental operations that prioritize quick turnarounds.

Booqable provides basic lifecycle tracking through order statuses, including Draft, Booked, Picked Up, and Returned. These statuses help staff monitor the location of each rental item throughout its journey, and availability is automatically updated as orders progress. The system also supports scheduling pickup and delivery, helping streamline logistics for both customers and internal teams.

However, Booqable’s lifecycle tracking is relatively linear and lacks advanced features such as partial check-ins, rental extensions, maintenance workflows, or custom status creation. While it includes essential inventory tracking and rental scheduling, it doesn’t offer deep asset history or condition reporting post-rental. 

Solution #2: Service and maintenance

→ Maintenance scheduling

EZRentOut provides advanced functionalities to cater to their customers’ service and maintenance needs. This includes scheduling maintenance for an item so it is serviced as soon as it is returned. The system allows you to label the service type as “Inspection,” “Preventive,” “Repair,” “Standard,” “Warranty,” and Upgrade.” When an item is in any of these states, its availability status is revoked, so it is no longer rented out.

An asset can be automatically sent into maintenance after check-in through service triage. Similarly, recurring maintenance can enable you to automate and specify the frequency at which an item is to be repaired. For instance, set maintenance based on time intervals (every 2 months) or on specific thresholds, such as the number of hours. 

The service and maintenance features of EZRentOut have been instrumental in helping Yellow Iron Rentals reduce the number of untracked heavy equipment items in maintenance. Before using EZRentOut, their equipment that needed to be serviced would remain unnoticed and even unserviced for 1000+ hours. 

Quipli does not provide a maintenance and service module to record and track the maintenance of items. 

Booqable offers service and maintenance capabilities, but with limited functionalities. It does not include a maintenance scheduler or a ticketing system for repairs, but you can mark the items unavailable in the system manually while they are under maintenance. 

→ Maintenance history logs 

EZRentOut maintains a detailed record of each service and maintenance action performed on an asset. This includes details like:

• Date & time of service
• Type of service performed
• Technician or the assigned user
• Custom notes and attachments (e.g., invoices, receipts, photos)
• Cost of maintenance
• Time spent on service

These records can be converted into detailed custom reports, so there is in-depth tracking of how well-maintained an asset is and whether it’s in a state to be rented out again. 

Quipli does not provide maintenance and service features. 

Booqable allows you to schedule maintenance and service activities by creating room for padding time before and after maintenance. This creates a buffer between rentals to perform necessary maintenance and cleaning. 

Solution #3: Mobile app for online booking

→ Browsing and scanning via mobile app

EZRentOut has one of the most sophisticated mobile apps in the rental software realm. It offers iOS and Android versions of the mobile app. It’s optimized for warehouse teams and field teams to manage rental assets seamlessly. You can quickly perform check-ins and checkouts with built-in asset tags to update the records on the spot.

You can also create and manage orders, attach images, add items, charge payments, and leverage the app’s enhanced scanning functionality to manage items, bundles, locations, and users. The functionalities available to each user in the EZRentOut mobile app are based on their role in the system. 

Quipli does not offer a mobile app, but it does have a mobile-friendly web interface that serves the same purpose. The admin console and customer portal are optimized for mobile use. You can easily place and check rental orders, process payments, and browse items. 

Booqable has an iOS- and Android-friendly mobile app that lets you browse items, check product availability and pricing, and mark items as picked up or returned without needing a scan. The workflows are straightforward and simple, best suited for small-scale rental businesses. 

→ Offline mobile app functionality

EZRentOut provides offline functionality, so you never have to worry about losing access while managing your orders in a dead zone. This functionality allows you to manage orders even without an internet connection. You can scan items, track metrics, and manage orders without being bogged down by a lack of internet access.

Quipli does not offer a native mobile app; therefore, it lacks offline mobile app functionality.

Booqable has a basic mobile app that does require a stable internet connection. 

Solution #4: Rental online store

→ Customizability and item tracking

EZRentOut provides a fully customizable rental online store along with a rental website builder so you can create websites as per your requirements. Pre-set templates are available based on industries, including construction, events, and medical equipment rentals, but with the option to fully customize them with a company theme. You have the option to leverage page builders to draft each page separately. Product description, images, and rental durations can be set up.

EZRentOut simplifies inventory management as the inventory count is updated simultaneously with each booking. The web orders can be tracked and recorded separately in the system. Additionally, it provides a seamless online rental experience and increases the chances of bookings by providing personalized item recommendations.

Quipli provides an intuitive yet easy-to-use rental store. Quipli’s online booking system offers features such as real-time availability, rental duration selection, and online payment processing. The users heavily rely on its rental store to manage rental bookings.

Booqable allows for custom branding with a strong emphasis on a visually appealing rental store. It enables you to populate the website with high-quality images and detailed product descriptions for a holistic online rental experience. Just like others, it provides flexible rental durations and integrated payment methods. 

→ Payment methods 

EZRentOut integrates with several payment gateways, including Stripe, PayPal, and Authorize.net, to facilitate payments via credit card, debit card, and PayPal. Businesses can set up partial payments and recurring payments for partial and long-term rentals. EZRentOut also accommodates businesses that prefer to accept offline payments, such as cash, check, or bank transfers, that can be manually recorded in the system. Invoices generated by the system can be easily customized to account for delivery fees, taxes, or any other additional charges and sent to customers with embedded links for online payments.

Quipli integrates with Stripe for payment processing, enabling businesses to accept online payments via credit and debit cards. It does not support offline payments.

Booqable offers integration with popular payment providers like Stripe and PayPal, allowing businesses to accept credit card payments and PayPal transactions. It also provides offline payments and the ability to customize invoices.

Solution #5: Integrations

EZRentOut provides a wide variety of integrations for data backup, handheld scanning, automated tax calculations, user provisioning and SSO, digital signatures, GPS tracking, and payments. For accurate bookkeeping, you can integrate with accounting software like QuickBooks and Sage. The range of EZRentOut integrations is wide and tailored to address customers’ account, payment, and rental asset management needs.

Quipli has limited integration capabilities. The primary integration is with Stripe, which allows for secure online payments. Other integrations, such as with QuickBooks for accounting or Mailchimp for marketing, are not built-in but may be offered upon request or through custom support from the Quipli team.

Booqable has more integration options than Quipli but not as many as EZRentOut. Their main integration with Zapier enables easy access to third-party platforms. 

Solution #6: Reporting and analytics

→ Visual dashboard

EZRentOut offers a highly interactive and customizable dashboard, ideal for reporting KPIs. You can enable several statistical widgets, such as Orders to be Delivered, Orders Rented Out, and Orders Booked. The dashboard can also display graphs and charts to account for changing patterns and trends in rental operations. For instance, the EZRentOut dashboard saves Superior Construction Services several hours and serves as a task management board for their supervisor. 

Quipli offers a simpler dashboard that highlights key figures, such as current bookings and sales trends.

Booqable offers a statistical dashboard that displays revenue charts, reservations, and related key performance indicators (KPIs). 

→ Custom reports

In EZRentOut, you can create advanced and complex reports, leveraging data across the entire platform. These highly customizable reports can be sent to multiple users or scheduled to be sent at a specific time. They cover a wide variety of data. You can apply filters to fetch the necessary data based on your roles, types of items, locations, and even reservations. Custom reports offer in-depth charts and graphs for better analysis. 

Quipli offers simpler reports that are not fully customizable. You may find it difficult to filter data beyond the pre-set fields. It also reports basic stats, such as the number of orders and high-demand items. 

Booqaable enables its clients to apply filters, but they cannot create customized reports. These reports only provide data on a surface level, and they are not in-depth. 

Customer Success and Pricing

1. Pricing models

EZRentOut has a tier-based pricing model based on features and the number of users. The customer success or sales teams can provide quotes to help you determine the cost based on the type of features and the number of users you are interested in. The platform offers a free trial and multiple paid tiers—including Essential, Growth, and Enterprise.

Quipli has a custom quote-based pricing model tailored to each customer’s size and needs. Although public pricing is not available, it typically caters to small to mid-sized rental businesses. 

Booqable also offers tier-based pricing based on the type of features a client is interested in. Plans typically include Essentials, Pro, and Premium tiers, starting at accessible monthly rates.

2. Customer success 

EZRentOut is the champion of customer success. With dedicated account executives assigned to each user, the turnaround time for queries is under three hours. Clients can opt for paid onboarding and implementations to get started with using the software on an advanced level. Support is available 24/7 via email, phone, and chat agents for quick issue resolution. Personalized support is provided to each client, including on-call demos, tutorials, access to an extensive knowledge base, and training sessions, so they never feel stuck while using EZRentOut. EZRentOut excels at customizing the onboarding experience for medium to enterprise-level rental businesses, making it quicker and easier for them to use the software. 

Quipli provides personalized customer support based on clients’ needs and requirements. It also offers data migration and site setup facilities with quick response times. These services are best suited for small-scale customers who want direct help at every step. 

Booqable has a self-service customer support model. It focuses on providing an easy-to-use interface that is supported by resources available on their website. Booqable does not assign account managers to each client, making it ideal for businesses that prefer to set up their own accounts.

Selecting the best option for your business: Quipli vs Booqable vs EZRentOut

The decision to select a specific software depends on the size of your business, the need for specific solutions, and the number of users and assets. While EZRentOut is more robust, flexible, and advanced, Quipli and Booqable are known for their simplicity.

EZRentOut is a leading rental asset management software that offers advanced reporting and analytical features. It is ideal for organizations that focus on and rely on active equipment tracking and statistical decisions. The platform’s fully customizable features make it perfect for organizations actively scaling their rental operations into mid-market to enterprise-level sectors. 

Each software comes with its own set of strengths and weaknesses. You can choose one that best suits your needs and gives you maximum control over your rental processes.