Labels can only be generated if an item exists in our system. If you need the labels printed beforehand, an easy workaround is to create placeholders.
For QR-Coded labels:
Add an asset named ‘Placeholder’, then Clone it to make more copies. Note that you can make 25 copies in one go.
OR
Use the excel import. To import 1000 Placeholders at a time, use an excel sheet and fill a column that just says Placeholder. Here is an excel file that you can use for 100 placeholders. You can drag a row in excel to create more.
Placeholders Excel Sheet.
For Barcoded labels:
Record the serial numbers of each item beforehand into an excel sheet. Import the excel sheet, mapping the serial numbers onto the Identification Number.
Placeholders excel sheet example, using barcodes.
If you want Placeholder items to be hidden from your users, you can retire them. When attaching the label, unretire them (Actions -> Activate) and update the details to match the asset.
Further information:
See how to export data for commercial printing
How to import Items from Excel to EZOfficeInventory
QR-Code vs. Barcode – Issues, Practices, and Recommendations
