Equipment Rental Solution Maintenance Management
Equipment Rental Maintenance Software That Drives Revenue
We're Trusted by the Best
Our Clients Reported
Keep Rental Equipment Running. Keep Business Moving
Protect revenue
Reduce unplanned repairs, extend asset life, and improve return on rental equipment.
Maximize Uptime
Time or usage-based preventive maintenance keeps units earning instead of idle in the shop.
Reduce MTTR
Structured triage and clear work orders move faults to fixes faster.
Lower Cost per Hour
Track parts, labor, and vendor spend per job to control maintenance cost.
Extend Asset Life
Pair preventive maintenance compliance with usage meters to slow wear and delay capex.
Field-first Execution
Mobile work logs captured on site, even offline, then synced to the record.
Plan and Automate Maintenance
- Set recurring maintenance schedules for rental equipment based on time intervals and usage to prevent missed service dates and unexpected failures
- Log a complete maintenance history for each asset to identify recurring issues and improve long-term performance
- Track rental asset depreciation over time to make informed decisions on repairs, replacements, or retirement
- Link services to equipment usage data and rental performance to get a full picture of asset health and utilization
Take Control of Service Workflows
- Triage and prioritize service requests based on urgency, job site location, asset condition, or technician availability
- Create and assign detailed work orders with deadlines, instructions, and task ownership to streamline internal maintenance operations
- Link purchase orders to work orders to track parts, costs, and third-party vendor services in one centralized system
- Monitor service progress, approvals, and task status from a single dashboard, no more chasing updates across spreadsheets or inboxes
Manage Maintenance On the Move
- Create, assign, and update work orders directly from the mobile app, so your team can stay productive no matter where they are
- Scan QR codes on equipment to instantly access asset details, service history, and maintenance checklists on the go
- Add work logs in offline mode when working in remote areas; everything syncs automatically once a connection is restored
- Upload service notes, images, and repair documentation from the field to keep maintenance records complete and audit-ready
Our Customers Tell Their Stories
Construction
Healthcare
Construction
Lueder Construction
Reduced Cost and Time on $50M+ Projects The transition [to EZRentOut] was one of the smoothest we’ve had. It was great. I’ve been thrilled with the dependability [EZRentOut] offers. The reports are 100% more than the reports we’ve had through prior software
Copperstate Equipment & Repair
Multiple Man-hours Saved I’m always learning new parts of [the rental software]. But on a day-to-day basis, it helps me track the rental side and the small engine repairs. [EZRentOut is] easy to learn and [has] great customer service
Superior Construction Services
~200k Saved Yearly in Resources EZRentOut; the name does what it says! It is super easy to use, and super easy to learn. I was able to jump over to construction, learn EZRentOut quickly, and get the ball rolling with full steam aheadHealthcare
HealthQuest Inc.
Boosts Revenue and Scales Operations EZRentOut is like a full-time employee at a bargain rate. EZRentOut can scale your business. You can have tons of rentals, eliminate manual processes, and grow your business. This prevents you from switching to other [rental and asset management] software
Team Up! With Families
Support Gets Me Answers Every Time We could not find anything that fit our requirements for functionality, flexibility, support – and a good, robust knowledge base until we found EZRentOut. The support team has been so responsive
Burkes Pharmacy
Boosts Efficiency by 30% with EZRentOut [EZRentOut] checks all the boxes. The mobile app has drastically improved field operations by enabling on-the-go changes, processing payments, and capturing signatures electronically.Protect Your Rentals from Unplanned Downtime
Frequently Asked Questions
EZRentOut functions as a full-featured equipment maintenance software embedded within its rental management system. It lets you schedule recurring services, create and track work orders, log service history, manage parts and vendors, and monitor asset downtime, all without leaving your rental workflows. Unlike traditional CMMS tools, EZRentOut connects maintenance directly to asset availability, usage meters, and depreciation, giving rental businesses full visibility into performance and costs.
Most CMMS software are designed for internal facilities and not to manage complex rentals.EZRentOut combines rental scheduling, asset tracking, and preventive maintenance into a single system built specifically for equipment rental companies.
Yes. EZRentOut includes a full work order management system. You can create, assign, and track maintenance work orders, set deadlines, and attach parts or cost details, all linked to your rental fleet and service records.
Absolutely. With preventive maintenance tracking, you can schedule recurring services by time intervals and get alerts before breakdowns happen. Service logs and histories stay connected to each asset for long-term visibility.
Yes. EZRentOut automatically calculates asset depreciation based on predefined methods. This helps rental businesses track equipment value over time and decide when to repair, retire, or replace assets.
With the EZRentOut mobile app, you can create work orders, scan asset QR codes, and log maintenance activities on-site. Offline support lets your team add work logs in the field, even without internet, everything syncs once reconnected.
For rental businesses, the best CMMS alternative is a platform that combines maintenance with asset availability, usage tracking, depreciation, and rental workflows. EZRentOut offers all of this in one system, making it a smarter choice than traditional maintenance software designed for internal teams.
