Asset Intelligence and Management

Asset Intelligence and Management

EZOfficeInventory Blogs Asset Tracking Software Reservations Efficiency

How Reservations in Asset Tracking Software Enhance Workplace Efficiency


Fast paced technological advancements have revolutionized the workplace. Employees are constantly on the go; holding meetings, attending conferences and organizing events. Workforce mobility is rapidly increasing as employees are choosing to work at the place of their choice with their preferred technology. This recent trend helps increase workplace efficiency while streamlining productivity.

To take full advantage of workforce mobility, it becomes imperative that businesses prepare themselves with the best possible equipment for workplace asset management. Reservations in asset tracking software give the option of extensively managing and sharing office resources to minimize conflicts. Don’t know much about this feature? Take a look below for simple guidelines about how reservations work in asset tracking software.

Reservation features in asset tracking software

The reservation feature of inventory control software allows you to do the following without disappointment of overbooked or unavailable resources:

  • Reserve office space, assets and venues by selecting from a list of available resources through the software.
  • Easily keep track of, manage and showcase resource information through the asset tracking solution. Hassle-free and organized reservations are also possible with the help of an availability calendar. This calendar shows which assets are available for use, checked out by employees or taken out for maintenance  
  • Filter your asset data by groups and location, which makes classifying inventory a whole lot easier.  
  • Use administrative tools to facilitate automated reservation of assets

Why is asset reservation important for your business?  

Asset reservation can be used as a workplace management tool to reduce inefficiencies, and to keep track of usage patterns so you can make prudent short- and long-term decisions. Asset tracking software also enables organizations to understand their financial and organizational status much better. Here are some ways in which asset reservations can help your business by increasing workplace efficiency!

Read more: Task scheduling software for construction: What features matter the most?

Automated equipment management

If you have ever tried to maintain a record of all your assets manually, then you are aware of the logistical complexities involved in such a task. Manual documentation of inventory and assets can be time-consuming and often leaves you open to errors, especially when it comes to tracking locations, usage, conditions, and the availability status of assets. This practice often backfires and leads to ineffective management of workplace facilities. Reservations through asset tracking software help you keep a record of asset usage, as well as acts as a single point of reference for all employees in the office. The reservation feature allows you to keep yourself updated and use the software to plan future events easily. With the help of the reservations module, proper management of facilities leads to a more productive work environment. When everyone has access to the tools they need to get the job done, work becomes infinitely easier! 

asset tracking software

Eliminate excess stock and cut down on costs using asset tracking software

Easily accessible asset reservation information

When it comes to gathering data for your business, we all try to be as cautious as possible. Information related to past events, future meetings as well as client records are something which cannot be compromised upon. Asset tracking software recognizes your priorities and presents a solution to handle this situation well. Through asset reservation management, you can now store all data related to contact information and equipment booking details in one place, making it more readily available to everyone involved in the business. This is important because storing data at multiple locations leads to mismanagement and creates hurdles in accessing information. Due to the absence of a cloud based system such as an equipment reservation system, businesses spend more time gathering data than extracting any value from it. By using this software, you can not only maintain a secure and easily accessible database, but also enjoy the facility of making updates to it regularly without losing any important information. This will help in resource optimization and systematic asset utilization which makes businesses extremely productive!  

Cost effective asset usage

When it comes to expenses, one of the largest costs is associated with asset management. Keeping this in mind, you would want to minimize this cost as much as possible! How can you spot a wasteful trend when it comes to managing your assets? The answer lies within asset tracking software’s asset reservation features. Reservation helps prepare a holistic picture of how employees use facilities and shared equipment. Reporting tools integrated within the software help prepare accurate analyses of equipment utilization and maintenance. This can help you determine which assets are being utilized to their full potential and which ones are just a burden in the expense sheets. You can then decide to eliminate or replace these assets; whichever suits your budget requirements!

Read more: How to utilize alerts in asset tracking software for better team collaboration 

Employee satisfaction

Asset tracking software addresses asset reservation needs in a flexible manner and keeps the demands of employees as its top priority. Employee satisfaction is one of the pivotal factors which lead to the success of a business. If your employees are not happy with their work environment and aren’t getting the facilities they require on time, chances are there won’t be any golden stars come appraisal time! Reservations through asset tracking software allow employees to get past all these hurdles and function at their very best. Remember, the bottom line of productivity is as simple as it is nuanced; happy employees make your business grow faster!

asset tracking software

You can manage access to equipment better through a single point of reference

Reservation in asset tracking software, an efficient solution

A cloud based asset reservation solution provides your business with an easily accessible system that keeps your asset booking and event planning needs proactively managed. Asset reservations allow your business to plan ahead, automate facility management, provide perfect information about asset stock and eliminate costs associated with underused assets. Of course, all these factors boost the productivity of the workplace. Most importantly, however, asset reservation gives employees what they want and when they want it which increases employee satisfaction and helps them perform better!  

Want to learn more about our asset tracking software?

EZOfficeInventory is a popular equipment tracking software used by SMBs all over the world to enhance efficiency in business workflows and attain asset optimization for increased profits! For more assistance, drop us an email at

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