Find the Right Fit: 8 Quipli Alternatives That Match Your Rental Business Needs

Choosing the right rental asset management software is the key to managing your rental operations well, especially if you are into construction business. Whether juggling inventory, managing online bookings, or tracking equipment, you need a system to help automate these tasks.

Quipli is a well-known SaaS-based tool for consolidating booking data to provide exceptional customer service. It is also known for streamlining rental inventory and equipment management for small- to medium-sized businesses. 

However, what if your business is constantly evolving and looking to grow? What if your rental business demands more complex workflows over time? Quipli does not go beyond the basics.

It’s a smooth interface that streamlines orders, payments, and inventory management in one place. However, a construction business would need something more—a combination of dynamic and customizable workflows that provide deeper solutions like data analysis, maintenance management, and customer care or relationship management. So, systems that are one step ahead of Quipli make great rental alternatives for Quipli. 

Why would a rental business go for Quipli?

It is critical to understand what Quipli offers to assess why a Quipli alternative may be superior in terms of deeper functionalities and cater to more rental management challenges. 

Quipli is well-suited for businesses in the construction and heavy equipment rental industry that are interested in basic rental asset management. It’s an easy-to-use and accessible platform that solves inventory and rental asset management problems. Quipli takes pride in “surprising and delighting” its customers through growth and service opportunities. 

Here’s what the software offers to its heavy equipment rental customers: 

Core Capability	Main Function	How Construction Managers Benefit
Inventory management	Track rental assets by category, availability, and status	Check inventory availability: Know which tools/equipment are in stock, reduce overbooking, and plan rentals around project timelines
Online booking system	Allow staff or customers to reserve equipment via a web storefront	Enable customers to book online: Enables easy, 24/7 bookings for jobsite needs, especially helpful when multiple projects are running
Order management	Manage rental timelines, pickup/drop-off, and order status	Seamlessly manage orders: Keeps project managers informed of delivery schedules, return dates, and ongoing rentals
Delivery scheduling	Select delivery/pickup times and assign to orders	Check delivery schedule: Coordinate jobsite equipment arrival without relying on phone/email coordination
Customer management (CRM)	Store customer or internal team profiles and rental history	Manage past rentals: View past rentals by site/project manager for better planning or repeat orders
Digital waivers	Collect and store digital signatures and rental agreements	Track rental agreements: Ensure compliance and accountability across contractors and subcontractors
Invoicing & payments	Process payments, deposits, and create invoices	Speedily process payments: Speed up billing cycles and reduce paperwork delays for equipment rented on job sites
QuickBooks integration	Sync rental data with accounting tools	Efficiently manage your finances: Maintain financial oversight and track project-specific costs more accurately
Basic reporting	View revenue, order volume, and simple rental trends	Get comprehensive data insights: Monitor equipment utilization across projects and make informed rental vs. buy decisions
Multi-user access	Allow team members to access and manage rentals with role-based permissions	Enhance security with role-based access: Site supervisors can manage rentals directly while limiting financial or admin access

Strengths of Quipli:

• Single source of truth: The platform is an all-in-one solution that consolidates seamless management of rental assets, inventory, and orders with automated payment processing and a streamlined online rental storefront.
• Simple setup: Quipli is known to be an easy-to-understand platform, especially for non-technical users. Users do not need a background in SaaS or development to use Quipli. The setup is further simplified by its excellent customer service, available 24/7 to assist customers. 
• Online storefront: Quipli offers a fully branded online storefront where customers can browse available rental items, check availability in real time, and complete bookings independently. 
• Payments & invoicing: The platform has an in-built payment processing, such as integration with Stripe to smoothen the process of digital payments.
• Centralized order management: Users can track rental orders from pickup to return, view customer histories, and manage customer communications quickly. 

Weaknesses of Quipli:

While Quipli exceptionally meets the needs of small-to-medium-sized businesses, it may not be enough for companies rapidly expanding or moving beyond basic rental asset management. 

• Limited inventory control: Quipli does not allow users to conduct serialized inventory tracking which is an essential feature for construction businesses handling various equipment types. This means no inventory item is tagged with barcodes and can be scanned individually.
• No maintenance logs: Users cannot log maintenance or schedule inspections in Quipli. Without the logging capability, users cannot keep the records up-to-date and assess or reflect the equipment downtime in records. 
• Limited reporting capabilities: The system offers only basic reports to users, such as revenue generated per order or rental volume—the core tracking metrics for several construction businesses. Without customizable dashboards and reporting capabilities, users do not understand how to track their progress. 
• No mobile app: Quipli does not offer a native mobile app for its users to track equipment availability on the go. Suppose a construction project is happening on a remote site with no access to the internet or a desktop. In that case, the construction manager will be clueless about where to log equipment checkout or check its availability. 
• Lack of multi-location support: Quipli is best suited for businesses that operate only on a particular site. It does not allow users to find equipment or inventory located in multiple branches, move the equipment around, or utilize complex user permissions for data access. This poses severe limitations when a business wants to expand its operations to several locations. 
• Limited integrations: Besides QuickBooks, Stripe, and Google Calendar, Quipli offers very few integrations. It does not support open APIs, CRMs, project management tools, or advanced accounting systems, making it harder for businesses with broader tech stacks to automate workflows. Quipli does not integrate with Square, a major payment preference for several businesses. 

The following table provides a solution overview of Quipli and the features that each solution offers: 

Category	Feature	Available in Quipli	Relevance for Construction Rentals
Inventory management	Real-time availability tracking	✅ Yes	Helps managers quickly check what’s available for upcoming job sites
	Categorization by asset type (e.g., loaders, generators, lifts)	✅ Yes	Makes it easier to filter and plan based on job-specific equipment needs
	Serialized asset tracking	❌ No	Cannot track individual units by serial number or asset ID, a drawback for compliance-heavy tools
	Multi-location asset visibility	❌ No	Not suitable for managing inventory across multiple yards or regions
Order management	Online reservations and jobsite delivery scheduling	✅ Yes	Schedule drop-offs and pickups aligned with construction project timelines
	Partial returns and extensions	❌ No	No native support for staggered returns often needed on large job sites
	Recurring or long-term rental management	❌ No	Lacks recurring billing or contract automation for long-term rentals
	Job site notes/custom fields	✅ Basic	Can capture minimal order-level notes; limited structured project metadata
Customer management	Contractor profiles and order history	✅ Yes	Store repeat contractor info and reuse for faster future bookings
	Digital signature capture (waivers & T&Cs)	✅ Yes	Important for legal protection when renting high-risk equipment
Invoicing & payments	Credit card payment processing	✅ Yes	Accept payment upfront or post-rental via Stripe
	Security deposits and custom tax handling	✅ Yes	Set deposits per equipment type, and add jobsite-specific tax rates
	QuickBooks Online integration	✅ Yes	Sync rentals with project-level accounting and contractor billing systems
Reporting	Equipment utilization or downtime reports	❌ No	Cannot analyze how frequently assets are used across jobs or when they’re idle
	Revenue by job site or contractor	❌ No	Limited reporting makes cost breakdowns per project difficult
Field & mobile use	Mobile-responsive site	✅ Yes	Staff can access on phones/tablets, but it is not optimized for field dispatch or barcode scanning
	Native mobile app	❌ No	No offline access, QR scanning, or jobsite check-ins on the go
User access & control	Multiple user logins with basic role control	✅ Yes	Can give foremen or project managers access to make or manage rentals
	Audit logs or advanced permission tiers	❌ No	No oversight into who made changes; risk in shared team environments

Quipli is a great tool for streamlining basic construction workflows and creating an optimized space for businesses to seamlessly track and manage their heavy equipment and orders. But, construction managers are always looking for something more complex that simplifies their construction operations. 

Questions to consider before investing in Quipli alternatives

If you decide to shift to a software other than Quipli for your rental asset management needs, it is a good idea to consider the following factors:

1. Do we require recurring or long-term rental support?

First, assess your rental needs and determine if you need a system to help you manage long-term rentals. For instance, a system’s ability to automatically create recurring orders to support long-term rentals might be a significant one for you. 

Similarly, you might want to invest in a system that renews subscriptions, helps you track all contracts related to a customer, and gives you a complete history of your transactions with each customer for record-keeping.

2. Will the new system scale as our business grows?

Assessing whether your chosen system can handle your business expansion or growth is critical for your rental operations. A system that cannot handle your operational needs as you scale will make it challenging to manage the increase in your rental orders. 

For instance, you might expand your rental catalog by a thousand items. Would the new system enable you to categorize and filter the data, handle serialized items with sub-parts, and support bulk asset import?

3. Does the new system provide multi-location support?

Several rental businesses gradually open up more branches that have to stay connected for more efficient stock handling. For instance, a piece of equipment might not be available in one branch but can be provided to customers if available in another one. 

If you are following a similar growth trajectory, then see if the system will enable you to implement inter-location transfers, provide location-specific pricing, taxes, and availability, and help you generate location-based reports for operational visibility.  

For instance, if your construction equipment business expands from Houston to Dallas and Austin, you’ll need software that separates and syncs inventory across all three while giving HQ visibility.

4. Does the system allow you to manage lost sales?

In the rental industry, lost sales count as hidden costs that go untracked and impact revenue. Ensure that your system has the functionality to track leads and convert them into opportunities that can help generate revenue. 

For instance, if a rental item is out of stock and a customer wants it, they should be able to reserve it for the future or request to be notified when the item becomes available again. 

5. Can the system support multiple users with customizable access levels?

Construction rental businesses have varying security requirements and needs. They must assign permissions to their staff members to access only specific data sets. Ensure that your new system allows you to grant access to employees based on their roles and adjust the settings to keep the data secure. 

For example, your HR team does not need to access your item catalog, its availability, and prices. You should be able to restrict employees’ access for security and visibility purposes. 

Top Quipli alternatives to consider

Here’s a list of top alternative rental asset management software that you can consider for your construction rental business:

1. EZRentOut

EZRentOut is a rental asset management platform designed to manage, monitor, and track rental assets throughout their lifecycle—from procurement to disposal. It’s an all-in-one cloud-based space that supports smooth order and customer management while streamlining payment processing. It takes both the renter and the rentee through the customer journey in the following ways:

Stage	Customer Action	User (Renter) Action	EZRentOut Feature
1. Awareness	Search for equipment, lands on rental website	List items with photos, specs, and availability	Branded Webstore, SEO, and catalog browsing
2. Interest	Add items to cart or request a quote	Review rental request, send quote, or respond	Live availability, pricing, and item details
3. Booking	Confirm order, uploads docs, and e-signs	Approve the booking and send confirmation	E-signatures, document upload, and deposits
4. Fulfillment	Receive or pick up rented items	Check out equipment, capture condition, and manage the delivery	Barcode/QR checkout and delivery logging
5. In Use	Use rented items	Track asset usage, trigger maintenance, or alerts	Maintenance alerts and usage tracking
6. Return	Return equipment	Check-in items, log condition or damage, and finalize the order	Check-in, damage logging, and condition notes
7. Payment	Pay invoice	Generate invoice, send reminders, and collect payment	Stripe, Square, QuickBooks integration
8. Feedback	Receive a follow-up or promotional offer	Analyze reports and trigger a re-engagement campaign	Reporting, CRM, loyalty programs

EZRentOut is particularly designed for medium—to enterprise-level organizations experiencing rapid growth. Who is it best suited for?

1. Construction equipment rental companies

• Why it fits: Track large inventories of tools, machinery, and vehicles across job sites.
• Top features used: Job site scheduling, maintenance tracking, GPS/location tagging, and custom workflows.

2. AV & Event rental businesses

• Why it fits: Manage high-value, short-duration rentals like sound systems, cameras, and lighting.
• Top features used: Packages/kits, recurring rentals, calendar view, service scheduling, and availability tracking.

3. Medical equipment rental firms

• Why it fits: Monitor usage, service intervals, and regulatory compliance for critical assets.
• Top features used: Maintenance logs, asset history, customer agreements, and serialized tracking.

If you want to streamline your rental operations while staying on top of your order and payment management, then EZRentOut is your go-to tool. 

Let’s understand what rental business challenges EZRentOut can help you overcome:

• Asset management: Supports creating a rental catalog to track the quantity, location, condition, and pricing of rental items. Users can schedule maintenance, track depreciation, and tag assets with barcodes or QR codes for easier management.
• Order management: Enables businesses to track the full order cycle from creating and tracking orders to fully customizing them as per customer needs. This includes creating an order, setting the rental dates, adding rental items, and managing their payments. 
• Customer management: Manage customer profiles by keeping track of their records, including order history, rental agreements, and additional details. Apply custom pricing for repeat customers and add discount details. 
• Data analysis and reporting: Equips users with data-driven insights through custom reports and dashboards. It helps track KPIs like revenue, asset utilization, overdue returns, and customer trends to optimize decision-making.
• Integrations: Leverage the power of multiple systems by integrating them with EZRentOut. Enhance accounts and tax management, transfer data to content management systems like Shopify and WordPress, ensure a seamless payment experience with payment gateways, and manage logins easily. 

How EZRentOut transforms the rental game

From tracking rental assets and orders to managing payments and returns, EZRentOut is a nuanced solution to all your rental needs. It’s designed to manage all aspects of the rental cycle while providing holistic yet customizable workflows. 

1. Order and workflow automation

Simplify the rental process from booking to billing

• Create and manage rental orders, customize approval flows, set up delivery and pickup schedules, and use barcode/QR scans for quick check-ins and check-outs. 
• Orders can be recurring, one-off, or contract-based, and every stage is timestamped for auditability.

2. Customer relationship management 

Build long-term relationships with your customers 

• Manage customer contracts, attach documents to their details for record keeping, store order details, associate business with customers, and send them emails individually.
• Automate quote and invoice generation for each order

3. Branded Online Webstore

Increase your online presence with a customized website

• Leverage EZRentOut’s rental webstore builder to customize pre-built templates according to your preferences. Tweak the design to the construction industry, categorize equipment, and set themes most favorable to your rental business. 
• Implement best SEO practices through built-in SEO workflows, check the performance of your website, and integrate with Google Console to track the ranking of your branded/unbranded keywords. 

4. Maintenance & service management

Keep your items up-to-date for repeated rentals

• Schedule maintenance and recurring service for your rental items after every return. Thoroughly inspect them to ensure they are in good working order for the next rental. 
• Use asset utilization data to rent items not frequently checked out to reduce wear and tear.
• Enable the rental meter to assess the number of days your machinery has been rented out after service.
• Service customer’s assets with the service workshop. 

5. Data analysis and reporting

Stay on top of your rental KPIS for revenue tracking purposes

• Operations managers can use asset usage reports to identify underutilized assets or peak season trends and make smarter purchase and retirement decisions.
• Create custom reports to retrieve data as per your organizational needs. 
• Use inventory data to plan procurement and set thresholds for automated orders to always stay well-stocked. 

How EZRentOut takes precedence over Quipli

While Quipli excels in providing its customers with features for efficient SaaS management, EZRentOut covers aspects that Quipli misses. EZRentOut provides more in-depth functionalities with several customization options as highlighted below: 

Quipli vs EZRentOut: Comparison
Feature Area	EZRentOut	Quipli	Why It Matters for Construction
Asset Lifecycle Management	Full tracking from procurement to disposal, with service history, usage logs, and depreciation	Minimal asset-level detail	Ensures optimal use, reduces downtime, and supports long-term asset value tracking
Maintenance & Service Logs	Preventive maintenance scheduling, work orders, part logs, and technician tracking	Basic service note-taking only	Helps avoid breakdowns of critical equipment on job sites
Location & Site Tracking	Tracks tools and equipment across job sites, yards, warehouses, with sublocations and transfers	Basic location tagging	Enables control over high-value gear moving between multiple projects
Team Collaboration	Role-based access, and custom permissions for field teams, admins, and managers	Limited user permissions	Supports complex workflows with multiple users across departments or crews
Custom Workflows	Highly configurable order types (reservations, recurring orders, bundles), approvals, and status changes	Prebuilt but less flexible workflows	Adapts to specialized internal rental processes and job billing
Pricing Flexibility	Supports custom rates, tiered pricing, weekend/holiday logic, security deposits, and taxes	Simplified rate setup	Accurately bills projects based on real-world rental terms and durations
Maintenance Alerts	Alerts for warranty expiry, service due, inspections, and calibration	Not supported	Keeps equipment well-medium, certified, and compliant for use in regulated job sites
Reporting & Analytics	Detailed reports for asset utilization, revenue by location/project, cost recovery, etc.	Basic rental reporting	Enables informed budgeting, project cost control, and CAPEX planning
Document & Safety File Management	Upload manuals, inspection forms, and safety checklists to each asset	Limited to product images	Ensures compliance with OSHA or site-specific safety documentation needs
Integration Ecosystem	Connects to accounting (QuickBooks, Xero), CRM (Salesforce), helpdesk, and LDAP	Primarily Stripe & Google Analytics	Seamless alignment with existing construction business systems
Asset Custody & Job Costing	Ties assets to specific users, departments, or projects with audit logs	Customer-based history only	Tracks accountability, improves traceability, and supports internal job costing
Work Order Support	Create and assign work orders for maintenance, repairs, or inspections	No dedicated work order feature	Critical for construction teams with on-site service crews
Bulk Asset Handling	Rent kits, bundles (e.g., generator + cords), bulk check-in/out for tool trailers	One item at a time approach	Reduces checkout time for crews handling multiple tools at once
Mobile App (Field Ops)	Technicians can perform check-ins, service logs, and QR scans in the field	Customer-focused mobile UX	Empowers operations teams on-site for real-time updates and visibility
Regulatory Compliance	Audit logs, maintenance logs, license tracking, and inspection dates	No built-in compliance tracking	Helps construction companies meet ISO, OSHA, and internal audit needs
Scalability	Built to support 1000s of assets, 100s of users, and multi-location growth	Best for small to mid-sized businesses	Scales with business as projects and assets expand across regions

Where Quipli does more for construction managers  (But EZRentOut also offers the feature)

1. Lack of plug-and-play onboarding

Quipli is a plug-and-play platform where customers can onboard themselves onto the software and start using it immediately. There are pre-defined templates for rental agreements, inventory types (e.g., excavators, lifts, attachments), and pricing structures. 

EZRentOut requires a more complex setup and may require more time to understand and onboard customers. There are several customization options available that customers take the time to set up on their own. 

2. SMS notifications for contractors

Quipli offers built-in alerts and notifications for deliveries and returns that can be sent via text. EZRentOut does not offer to send these updates via text messages. Customers need to integrate with third-party platforms to avail this capability, which can take time. 

Reviews on EZRentOut

Source: Capterra

Why EZRentOut is a perfect fit for construction companies?

While Quipli is designed to meet the exact needs of construction companies, EZRentOut provides enhanced customization options so customers can tailor the workflows as per their own needs. It offers the projects module to group rental orders, assets, and services under a single project. This is especially useful when multiple orders or rentals span a single job site, contract, or client project. Customers can also give users access based on their roles for maximum security and tailored visibility. 

Superior Construction Services reports handling 300+ construction projects using EZRentOut, which saved them ~200k due to minimal resource use. EZRentOut manages construction workflows like no other platform, saving construction companies manhours and operational costs. 

2. Point of Rental

Point of Rental is a dynamic rental asset management platform that tracks and monitors rentals and maintains and dispatches construction fleets. It resolves rental asset management challenges of small-to-enterprise-level businesses through both cloud-based and on-premise setups. 

Point of rental offers a consolidated command center to handle inventory, item availability, service history, and asset utilization across multiple locations. It is known for automating contract management, invoicing and billing, reporting processes, and route management. 

It is ideal for construction companies that optimize large fleets, manage remote sites, and handle complex contracts.
How can teams leverage Point of Rental?

• Fleet Managers schedule preventive maintenance, reduce downtime, and track asset utilization.
• Operations & Dispatch Teams optimize delivery routes and manage real-time fleet movements.
• Yard & Field Technicians use mobile apps for equipment inspections, servicing, and check-in/out.
• Finance Teams handle complex billing cycles, invoicing, and asset depreciation tracking.
• Project Managers align equipment usage and rental timelines with construction project phases.

Ways Point of Rental overpowers Quipli

Point of Rental aims to manage rental operations for complex and multi-site construction businesses while offering deeper operational control. It provides advanced workflows ranging from order management to maintenance management. 

Whereas, Quipli only offers basic functionalities, which are not best suited for large businesses. Here’s how Point of Rental is ahead in the rental asset management realm compared to Quipli:

• Optimized equipment tracking and utilization: Optimize inventory control and track equipment use across sites and yards. Tracks item availability, its location, and condition for optimal usage. You can also set utilization KPIs and assess asset utilization to improve allocation and avoid idle time. 
• Project-based rental management: Manage long-term rentals to meet project deadlines. Customize invoicing and rental billing cycles as per a job, and tailor project details for recurring or long-term jobs. Track asset usage per project for better job costing and ROI tracking.
• Preventive maintenance and work orders: Schedule preventive maintenance based on usage hours and rental meter to prevent unexpected equipment breakdown. Book equipment in advance and log maintenance to keep a detailed history.
• Mobile app for remote access: Enable your remote teams to manage equipment on the go while on-site. Field staff can take pictures of the equipment and log signatures and conduct inspections without being bogged down by system restrictions. 
• Advanced contract management: Manage complex rental contracts with eSignatures, waivers, insurance tracking, and multi-equipment agreements. Configure contracts with damage waivers, deposits, tiered pricing, and specific jobsite requirements.

Point of Rental works optimally for organizations with highly complex workflows and industry-specific needs. 

 Where Point of Rental Falls Behind Quipli

• Ease of use: Quipli has an intuitive and easier interface compared to Point of Rental, making the onboarding process smoother and more straightforward for its users. This way, non-technical users can utilize the platform’s capabilities faster without extensive training. Construction rental businesses with rotating staff or non-technical users may struggle to adapt quickly to Point of Rental. 
• Technical website configuration: Quipli has a ready-to-use website requiring a simpler setup. Contractors and customers can easily browse through the website and pay online. Point of Rental requires a technical setup, which may require time and effort. 

Point of Rental vs Quipli: Comparison
Area	Point of Rental	Quipli
Operational Depth	Built for high-volume, multi-layered rentals with serialized tracking, asset histories, and project-based workflows.	Offers basic inventory tracking but lacks depth in serialized asset grouping, asset history logs, and project linking.
Maintenance & Servicing	Advanced preventive maintenance scheduling, automated work orders, and real-time service tracking keep equipment ready for field use.	Maintenance is limited to simple status updates; it lacks work order management, automated triggers, or in-depth service logs.
Dispatch & Delivery Management	Full dispatch module with route planning, driver assignments, and delivery status boards ensures timely, optimized deliveries.	Lacks dedicated dispatch tools. Delivery workflows are more manual and don’t support multi-stop routing or live tracking.
Multi-location & Enterprise Control	Handles multiple yards, asset transfers, user access roles by location, and consolidated reporting for enterprise-level control	Primarily designed for single-location businesses; no inter-location transfers or region-specific access management.
Custom Workflows & Integrations	Integrates with Trackunit, SmartEquip, Sage, QuickBooks, and more. Supports complex accounting and telematics workflows.	Integration options are limited and mostly surface-level; they lack support for heavy construction tools like telematics or parts suppliers.
Mobile Field Apps	Robust mobile apps for field crews and yard teams, supporting barcode scanning, offline access, and on-site servicing.	The mobile app is simpler and focuses more on check-in/out, without advanced offline capabilities or service workflows.
Contract Complexity Handling	Supports rental extensions, phase billing, deposit tracking, waivers, insurance logs—great for long-term construction projects.	Offers basic contract creation but lacks flexibility in extensions, dynamic billing, or detailed contract customization.

Reviews on Point of Rental

Source: Capterra

If you’re a fast-growing rental business that wants simplicity and speed, Quipli could be a great fit.

But if you’re running complex construction operations with fleets, maintenance, dispatch, and contracts to manage, Point of Rental offers the operational depth and scalability you need.

3. Renterra

Renterra is a cloud-based rental asset management software designed to meet the needs of construction companies. It’s an all-in-one platform that gives users a clearer visibility into their rental assets, service history, contracts, and asset utilization. It provides a consolidated SaaS dashboard, including contracts, invoicing, payments, and a website that can be accessed in under a week.

Renterra is best suited for organizations that need to manage heavy equipment and a heavy construction fleet. 

How can teams leverage Renterra?

• Fleet Managers use Renterra to track equipment hours and meter readings, schedule maintenance, and identify underutilized machines to improve asset allocation.
• Operations and Dispatch Teams manage job-site calendars, assign deliveries, and update order statuses using tablets or mobile devices, making logistics more efficient.
• Yard and Field Technicians rely on Renterra’s mobile app to inspect equipment, capture photos, and scan barcodes or driver’s licenses—streamlining check-in and inspection workflows.
• Finance Teams automate invoicing, accept credit card payments, and sync transactions directly with QuickBooks to maintain accurate financial records.
• Project Managers group multiple orders under a single project, track asset use, and monitor rental spend against project budgets to improve planning and accountability.

Areas where Renterra does better than Quipli

Renterra takes pride in providing an optimal solution that brings several rental solutions under one roof. It provides generative AI to help their users build online storefronts “within seconds, not months.” Quipli does not provide AI for rental asset management at the moment. 

Here’s how Renterra does better than Quipli:

• Real-time inventory tracking: Renterra gives users a view of their inventory, location, and condition. Users can set up utilization KPIs to assess the quality of their inventory and how frequently specific items are used. 
• Built-in website with SMS quotes: Create a user-friendly and branded website that enables customers to place orders in minutes. Renterra supports “text-to-sign” quoting, where customers receive an SMS with their rental quote and can eSign it instantly.
• Integrated invoicing and payments: Automatically generate invoices based on rental duration, delivery charges, and order quantity. Customers can process their payments through payment gateways, and the history is logged and synced with QuickBooks Online. 

 Where Renterra Falls Behind Quipli

• Non-customizable platform: Quipli provides a simpler and more interactive website experience. You can provide a holistic experience to your customers without needing custom development. Renterra relies on SMS-based quoting and does not offer a fully automated self-service checkout like Quipli. 
• Limited integration capabilities: Quipli integrates with Stripe, QuickBooks, Google Calendar, and more. Whereas, Renterra supports only limited integrations mainly through APIs. 

Renterra vs Quipli: Comparison
Area	Renterra	Quipli
Onboarding Speed	Offers a guided go-live process that gets teams up and running in around a week. Tailored onboarding ensures teams are trained on fleet, maintenance, and mobile workflows—ideal for construction.	Plug-and-play platform with minimal configuration required. Ideal for smaller rental teams who want to get started quickly without much setup.
Online Storefront	Provides a branded storefront integrated with SMS-based quoting and e-signature. Great for B2B clients who prefer quotes before booking.	Fully eCommerce-enabled checkout with mobile responsiveness. Designed for B2C-style rental experiences where customers rent equipment directly online.
Inventory Depth	Offers real-time tracking of equipment usage (meter readings), service history, and maps to view where equipment is deployed across jobs or sites.	Supports a basic inventory calendar showing availability. Does not include service history, site tracking, or meter integration.
Maintenance	Maintenance is automated based on hours, usage, or time. Users can generate work orders and log service history, helping reduce downtime and extend asset life.	Allows simple manual updates like “in maintenance” or “out of service”. Does not support work orders, usage-based triggers, or maintenance logs.
Mobile Apps	Full-featured mobile app supports field inspections, capturing images, scanning driver licenses, and offline access—perfect for field use and jobsite check-ins.	Mobile experience is lighter, focused mainly on check-in/check-out and basic asset editing. Not built for rugged field usage.
Integrations	Integrates natively with QuickBooks Online, and offers an API roadmap for expanding integrations with tools like telematics and fleet management.	Connects with Stripe (payments), QuickBooks (accounting), Google Calendar, and SMS notifications—sufficient for basic workflows.
Ideal Business Size	Best suited for mid-to-large heavy-equipment rental companies (50–500+ assets) managing jobsite logistics, maintenance, and complex projects.	Designed for small to mid-sized rental companies that prioritize speed, ease of use, and a user-friendly web presence.

Renterra enables you to develop strong control over your fleet. If you are looking for a system that provides you with real-time utilization data along with visibility into your construction fleet, then Renterra is the right platform for you. 

4. RentalMan

RentalMan is a well-known SaaS-based rental asset management solution that manages rental operations for mid-sized to large fleets. It’s widely used by construction, infrastructure, and heavy industrial businesses to manage everything from assets and inventory to maintenance, billing, and financials—all in one centralized platform.

It’s best suited for construction companies that are widespread across locations and need to manage assets and inventory, including their maintenance, billing, and orders. 

How can teams leverage RentalMan?

• Fleet Managers schedule preventive maintenance, track detailed equipment usage, manage warranty claims, and monitor long-term depreciation.
• Operations & Dispatch Teams use advanced routing and logistics dashboards to plan deliveries, allocate equipment across projects, and oversee multi-yard operations.
• Maintenance Technicians generate and manage detailed work orders, log parts and labor, and follow service histories to keep equipment field-ready.
• Finance & Accounting Teams rely on RentalMan’s native general ledger, accounts receivable/payable, and asset costing features to streamline rental-to-revenue processes.
• Project Managers & Job Cost Analysts assign equipment to job codes, monitor equipment spend against budgets, and sync data with external ERP or job costing systems.

Areas where RentalMan does better than Quipli

• ERP-style financial management: RentalMan supports end-to-end financial management through internal features and integrations with platforms like SAP and Oracle, compared to Quipli, which only integrates with QuickBooks. 
• Advanced asset-lifecycle tracking: RentalMan tracks an asset throughout its lifecycle, including procurement, usage, maintenance, re-rental, and decommissioning. It logs meter readings, warranty timelines, component replacements, and serialized asset histories.
• Project-based billing: Built to offer billing solutions for large construction companies, RentalMan supports AIA billing, which allows companies to charge their users based on work completed. Invoices are generated based on project’s phases, such as foundation laying, framing, or concrete mixing. Unlike Quipli, users can track remaining payments by milestone (each project phase) and set up alerts for delays.
• Enterprise-level dispatch management: Gives users the ability to manage routes and driver assignments, and do load planning seamlessly through one dashboard. Each state of the dispatch is color-coded for easy tracking.

Limitations of RentalMan in comparison to Quipli

• Simplicity and user experience: While RentalMan is an enterprise-level tool that supports advanced rental operations, Quipli is preferred by construction companies that are invested in simplicity and ease of use. Quipli takes less time to understand and does not require a technical setup. The implementation time is just a few days, whereas RentalMan needs months to be fully operational. 
• E-commerce platform: ​​RentalMan has a customer portal for requests and payments, but lacks self-service capabilities like Quipli’s full checkout experience. Your customers might find it difficult to rent items directly from RentalMan’s customer portal.
  

RentalMan vs Quipli: Comparison
Area	RentalMan	Quipli
Onboarding Speed	Long implementation (3–6 months); requires IT, training, and data migration.	Plug-and-play SaaS, ready in days with minimal setup.
Financial Management	Built-in GL, AP, AR, and cost code structure—ideal for ERP-level reporting.	Integrates with QuickBooks; external accounting required for full financials.
Asset Tracking	Advanced lifecycle tracking with serialized records, component histories, and meter logs.	Basic asset tracking with limited history and no lifecycle modules.
Dispatch & Delivery	Complete logistics system with route planning, manifests, and driver tracking.	Lacks routing or dispatch modules; delivery is manual.
Customer Portal / Web	Customer portal supports orders, invoices, and payment, but requires IT help to customize.	Mobile-optimized storefront with seamless online checkout and calendar-based availability.
Maintenance & Work Orders	Full work order system with labor, parts, scheduling, and service KPIs.	Maintenance tracking is basic and manual.
Integrations	Connects with major ERPs, telematics (e.g., Trackunit, ZTR), and EDI systems.	Limited to standard tools like Stripe, Google Calendar, and QuickBooks.
Ideal Business Size	Multi-location rental enterprises (500+ assets); construction, industrial, and infrastructure companies.	Small-to-mid rental firms (up to ~500 assets) that need speed and simplicity.

Reviews on RentalMan

Source: Capterra

Develop a tight control over your rental finances, track the full rental journey, and manage complex rental operations with RentalMan. For large construction companies, RentalMan can be an optimal choice, even though it requires an on-prem setup, as it addresses rental complexities with a deeper set of features. 

5. Flex Rental Solutions

Flex Rental Solutions was originally designed to cater to AV media and entertainment companies, but gradually transitioned to provide features for construction rental companies. It is a scalable rental platform that focuses on asset tracking, scheduling, crew management, and warehouse logistics, making it suitable for mid-sized rental companies with project-based workflows and mobile teams.

Flex Rental Solutions excels at rental asset and inventory management, helping its customers transition from a manual system to a fully automated platform.

How can teams handle rentals better with Flex Rental Solutions?

• Fleet & Maintenance Managers and Yard teams can track asset availability, condition, and service status across multiple yards and maintain complete service logs to reduce unplanned downtime.
• Project Managers and Operations Coordinators can build project-specific equipment lists tied to delivery dates and return windows and prevent booking conflicts using calendar views and conflict alerts.
• Warehouse Staff and Logistics Dispatchers can generate and follow pick lists, prep manifests, deliver sheets, assign drivers, optimize delivery routes, and monitor return workflows.

Ways Flex Rental Solutions outperforms Quipli in rental asset tracking

• Project-specific crew planning: Users can attach personnel to specific projects and assign tasks based on their roles. Quipli stops at checkouts and does not allow role-based assignments. 
• Grouping and creating bundles: Construction contractors can group items together to create equipment kits, such as a complete excavation set: dozer + trailer + safety gear. Custom fields and project-specific tags can be created to cater to specific information requirements. 
• Serialized asset tracking: Every item can be tracked via barcode or RFID, with full history logs (assignments, returns, maintenance), depreciation, and warranties, which can improve cost forecasting based on each item number. 

How Quipli is better than Flex Rental Solution

• Learning curve and event-centric UX: Flex Rental Solutions was created to cater to the rental needs of event companies. Compared to Quipli, which is a dedicated platform for project workflows and fits use cases of job sites or contractor operations, it still lacks a complete suite of features for construction. 
• Limited financial tools: Flex doesn’t include full accounting (like RentalMan) or seamless invoice automation (like Quipli). Users may rely on manual invoicing or only QuickBooks for better financial management. 

Flex Rental Solutions vs Quipli: Comparison
Area	Flex Rental Solutions	Quipli
Project Scheduling	Drag-and-drop calendar scheduling for assets, locations, and crew.	No calendar view or project linking; orders are tracked by asset status only.
Asset Kitting & Packaging	Custom asset kits with auto-generated pull sheets and packing lists.	No kitting functionality; each asset must be added manually.
Mobile Tools	Barcode scanning, photo logging, condition checks, and offline access via mobile apps.	Mobile app supports check-in/out only; lacks advanced yard or condition tools.
Serialized Asset Tracking	Supports individual asset IDs, history, warranty logs, and utilization.	Tracks assets in a list format; limited historical or condition tracking.
Customer Interface	No built-in storefront or customer checkout portal.	Includes branded online storefront with modern checkout and calendar views.
Financial Tools	Invoices can be generated manually or synced with QuickBooks; no built-in accounting.	Supports recurring billing, deposits, and Stripe integration out of the box.
Ideal Use Case	Mid-sized construction or industrial businesses with project-based needs and a warehouse team.	Small-to-mid construction rental firms prioritize speed and online ordering.

Reviews on Flex Rental Solutions

Source: Capterra 

Even though Flex Rental Solutions is better suited for the AV media industry, its expansive set of features and complexity enables construction companies to tailor their workflows to their use case. It is ideal for managing and tracking light equipment along with handling complex logistics. 

6. Booqable

Booqable is an intuitive, modern, and sleek interface. It is designed for small- to medium-sized businesses that want to provide their users with a complete and visually appealing website experience. 

Booqable is an ideal choice for users who are looking for an easy-to-use platform and want to conduct their operations online. Even though it was initially meant for AV media and furniture businesses, it gradually expanded to cater to the needs of the construction industry. 

How does Booqable fulfill the rental needs of different teams?

• Admin and Operations teams create rental rules and periods, set buffer times for returns and cleaning, while getting quick overviews of equipment availability across all items. 
• Front Desk and Customer Service Staff can quickly create new orders, adjust rental durations, and send quotes or invoices via email.
• Finance & Back Office automate pricing based on duration and optional extras (e.g., delivery, fuel surcharge), track payment statuses, generate digital invoices, and sync Booqable with external accounting tools.

Booqable enables teams to centralize order management and gain complete visibility into their asset landscape. This reduces the chances of miscommunication and aligns rental calendars across teams. 

Streamlining rental equipment management with Booqable

• Improved online booking UX: Booqable provides an interactive booking platform for a seamless checkout experience. Users can check equipment availability, cross-check their prices, and book rentals quickly. Quipli’s website experience is less visually engaging but more function-heavy. 
• Faster setup: With pre-built templates, drag-and-drop tools, and plug-and-play widgets, Booqable lets teams launch in hours, not weeks. This gives it an edge over platforms like Quipli or Point of Rental, which require deeper setup.
• POS and Web Rentals: While Quipli’s primary focus is web-based rentals, Booqable provides an in-person rental experience by enabling its customers to rent items through a transparent POS system suitable for depots or yards with front desks.

Ways Quipli does better than Booqable

• Lack of maintenance tracking: Quipli provides basic maintenance tracking, enabling users to set maintenance statuses and log downtime. Booqable does not offer a maintenance feature, including preventive maintenance, pushing customers to adopt manual methods for recording maintenance. 
• No delivery or dispatch tracking: Booqable allows routes to be tracked and deliveries coordinated with the dispatch module only through date and time. Whereas, Quipli enables users to track deliveries and pickups with the ability to communicate deliveries more clearly. 
• No support for long-term rentals: Booqable is built around short-term or one-off rentals and lacks project-based billing. Quipli allows recurring rentals, flexible billing, and better support for contractors needing equipment over extended timelines or multiple phases.

Booqable vs Quipli: Comparison
Area	Booqable	Quipli
Online Storefront	Sleek, modern storefront with booking calendar and full checkout.	Functional but less visually polished; strong mobile checkout.
Inventory Management	Simple stock control with rental calendars and buffer times.	Calendar availability and asset rules, but limited analytics.
Maintenance	No built-in work orders or maintenance logs.	Manual maintenance statuses; no work orders or triggers.
Dispatch & Delivery	Lacks delivery/dispatch modules.	Supports delivery statuses but lacks fleet route planning.
Asset Tracking	Tracks availability, reservations, and return status.	Tracks availability and rental history; lacks serial-based logs.
POS Support	Built-in POS system for in-person rentals.	Lacks POS; focused on online checkout.
Payment Integration	Stripe, Square, PayPal.	Stripe and QuickBooks integration.
Best Use Case	Lightweight, modern rental ops for tool and equipment depots.	Simpler operations for smaller construction firms with self-service needs.

Reviews on Booqable

Source: Capterra

If you are a small construction business managing compact tools or heavy equipment, Booqable is the best choice for streamlining bookings, payments, and reservations. It helps create a holistic and user-friendly checkout experience on the web while optimizing rental workflows. 

7. MCS Rental Software 

MCS Rental Software is a robust rental management solution ideal for medium to large businesses across various industries, including construction and equipment rentals. Its main goal is to help users scale and optimize operations while gaining greater control over asset tracking. 

With customizability as its main selling point, MCS Rental Software enables users to set the system as per their own needs. It caters to various solutions, including construction fleet logistics, inspection forms, project-based billing, and document tracking. 

How can various teams utilize the platform for higher efficiency? 

• Fleet and Asset Managers can track detailed equipment data, including service logs, certification expiry, inspections, and depreciation, while viewing asset utilization reports across projects, regions, or time periods.
• Finance and Invoicing Teams can automate complex billing structures, such as milestone-based invoicing, long-term hire, or recurring rentals. They can also integrate with ERP or accounting systems (like Sage, QuickBooks, Xero) for seamless reconciliation.
• Yard & Field Technicians are empowered to use mobile apps for inspections, barcode scanning, damage capture, and signatures. This helps automate the checkout process and check the condition of assets with every rental transaction. 

Areas where MCS Rental Software wins over Quipli

• Enterprise-level customization: Construction businesses can tailor their contracts, inspections, and other workflows to ensure that their system is set to fit their use cases. Quipli, an all-in-one solution, does not allow heavy customization.
• Logistics planning: MCS supports regional controls, inter-depot asset movement, and multi-currency invoicing for construction businesses that are rapidly growing. Quipli only supports single-location tracking and management, making it difficult for companies to track their assets with Quipli as they grow. 
• Compliance tracking: MCS supports regulatory forms, service certifications, site safety documents, and inspections as part of every asset’s profile. Whereas, Quipli only allows basic compliance management through workarounds. 
• Advanced maintenance management: Users can service, inspect, and maintain their rental equipment with MCS while keeping detailed maintenance records. Quipli only offers basic service tracking, mainly through changes in order statuses. 

How Quipli outscores MCS Rental Software

• Longer onboarding time: Since MCS is a features-rich platform, it takes longer to understand and fully adopt it. This prolongs the onboarding process and time, delaying operations for construction companies looking for a straightforward solution that can be fully operational in no time. Quipli is plug-and-play software that does not need time to be onboarded.  
• Higher cost for smaller businesses: MCS pricing tends to be on the higher end, especially for smaller, project-based construction companies. Quipli’s pricing model is more streamlined, making it a better choice for startups or businesses with fewer than 500 assets.

MCS Rental Software vs Quipli: Comparison
Area	MCS Rental Software	Quipli
Maintenance Management	Full preventive schedules, work orders, and compliance service tracking	Basic manual maintenance tracking
Project Billing & Contracts	Custom billing types (weekly, milestone, overuse), multi-project grouping	Basic contract creation, simple duration-based pricing
Dispatch & Logistics	Dedicated transport module with route optimization, driver scheduling	No dispatch or routing tools
Multi-Depot Operations	Asset transfers, depot-level controls, regional permissions	Best for single-location operations
Compliance Tracking	Inspection forms, service certifications, HSE logs	Lacks built-in compliance or regulatory form support
Customizability	Modular platform with workflow configuration and form builders	Limited customization beyond basic settings
Onboarding Time	Moderate to long (2–6 weeks) with consultation	Fast onboarding (under a week)
Ideal Business Size	Mid to large construction rental companies (multi-depot, enterprise workflows)	Small to mid-sized equipment rental businesses

Reviews on MCS Rental Software

Source: Capterra 

If you are a growing construction rental company with operations in different locations, MCS Rental Software gives you better control over logistics and compliance than Quipli. 

8. Current RMS 

Cloud RMS is a cloud-based rental asset management platform that stands out for its simplicity and flexibility. The system was originally developed for the AV media and events industry, but it slowly expanded into lightweight construction rentals. It is ideal for managing day-to-day rental operations with a clean interface.

While Current RMS is not construction-specific, it offers flexible workflows that can be tailored to your construction company’s needs with regard to light—to—mid-duty rental equipment. 

How can construction teams leverage Current RMS?

• Operations and Scheduling Teams can check conflict warnings in real time to avoid overbooking or double allocations by using the drag-and-drop jobs on the visual calendar to schedule or reschedule tasks.
• Sales & Customer Service Teams can manage leads and opportunities in Current RMS and quickly create quotes, proposals, and invoices using customizable templates.
• Finance & Admin Teams use reporting features to view sales, inventory movements, and client revenue trends.

Areas where Current RMS does better than Quipli

• Powerful visual calendar: Current RMS provides a visual experience to its users through color-coded job statuses and the drag-and-drop feature for rescheduling. Quipli does not offer a dynamic calendar view for reserving equipment.
• Built-in CRM: With its integrated CRM module, Current RMS helps you manage quotes, follow-ups, and relationship history in one place. Quipli does not offer a native CRM module; customer records are basic and mainly tied to transactions.
• Inventory management: Current RMS enables users to track the availability of each serialized inventory item, primarily for kits and bundles. 
• Quoting and document management: The platform enables you to send customizable quotes and invoices to customers, with the option to brand them as per their organizational theme. 

Where Current RMS falls short for rental management

• Not construction-focused: Current RMS lacks construction-specific functionality such as project billing, jobsite documentation, service logs, or utilization tracking across project phases. Quipli offers more capabilities specifically suited to the construction industry. 
• No mobile app: The platform does not offer a mobile app that focuses on maintenance, check-ins/checkouts, or works offline. Quipli has an intuitive mobile app with basic features that field staff can leverage. 

Current RMS vs Quipli: Comparison
Feature Area	Current RMS	Quipli
Scheduling & Availability	Advanced visual calendar with drag-and-drop, real-time conflict alerts.	Calendar-based booking; lacks visual drag-and-drop.
CRM & Customer Management	Full CRM with client profiles, history, and pipeline tracking.	Basic customer records tied to transactions.
Maintenance Management	Lacks preventive maintenance or work orders.	Manual status updates, but no automation or logs.
Dispatch & Routing	No delivery or routing module.	Basic delivery and pickup tracking available.
Mobile App	Browser-based; no dedicated offline app.	Lightweight mobile support with check-in/out.
Construction Focus	Built for AV/event industries, not construction.	Built for equipment rental, with construction-tailored features.
Quoting & Branding	Custom quote templates with branding.	Standard quoting, less customizable.
Integration Support	Strong Xero/QuickBooks integrations, Zapier support.	Integrates with QuickBooks, Stripe, and Google Calendar.

Reviews on Current RMS

Source: Capterra 

If you are a construction company that focuses on short-term rentals and CRM-based workflows, Current RMS is the right choice.  

Final thoughts: Which software fits your construction rental needs the best? 

While several options are available, no single software serves as a definitive source of truth. Choosing one depends entirely on your rental needs and the customization required to tailor the software to your specific requirements, such as fleet size, budget, and the number of equipment rentals. 

Quipli is a highly intuitive rental platform that can simplify operations for construction businesses that are not looking to scale immediately. However, as your construction company grows, the need to shift to systems like EZRentOut, Current RMS, Point of Rental, and Renterra also increases to optimize operations better. These systems have better capabilities, such as data analysis, asset utilization tracking, preventative maintenance, and enterprise-level integrations to provide a tailored rental experience to its users. 

Use the table below to better understand the scope of each solution offered by Quipli and its alternatives:

Comparison Table Design for Rental Software Solutions