Asset Intelligence and Management

Asset Intelligence and Management

EZO CMMS Blogs Dashboard By Role

[How-to] Set Up Customized KPIs for Every User with Dashboard by Role in EZO CMMS


Role-Based Dashboards in EZO CMMS provide admins with the capability to set up customized dashboards for different users tailored to their specific roles. You can choose which KPIs provide the most value for each role and adjust their placements on the dashboard.

Restricted access to dashboard KPIs based on roles provides greater control over user management and performance.

Customized dashboards are helpful particularly  for companies that have multiple roles with different responsibilities and goals. Users can save time by having predefined, customized dashboard KPIs when they sign into their account. 

Let’s take a look at how Dashboard by Role works:

Go to the Navigation menu, select Dashboard → My Dashboard → Create new Dashboard. 

Note: The ability to create dashboards for the account owner depends on the subscription package.

An overlay will appear asking you to select the role you want to design the Dashboard for:

After you select the role, you will be redirected to an empty dashboard. An overlay will automatically pop up asking you to choose the required widgets:

The selected KPIs will be displayed as shown below:

You can also edit the KPIs according to the Role requirements:

Read more: Track Your KPIs in Advanced Dashboard with EZO CMMS

In case you want to assign the same dashboard to another role, you can clone the current dashboard. 

As an administrator, you can switch between various dashboards designed for multiple roles:

When you assign a dashboard to a role, it appears like this:

You will also be able to choose allowing the user with this role to make changes to the dashboard. 

Once the editing rights are granted to the users, they will be able to edit the dashboard as per their requirements by clicking on Manage Widgets:

Note: Widgets on the dashboard will be visible according to the role permissions set up in your account. 

Members can add/edit widgets on their dashboards. These changes can be reverted to the original widgets they were assigned by the admins:

Assign Dashboard with Custom Roles in EZO CMMS

You can also assign a dashboard when setting up a new Custom Role. Go Roles → Add Role → Advanced Permissions → Customize  → Custom Dashboard. Scroll down to  view the ‘Custom Dashboard’ option.

Once you click on ‘Create New Dashboard’ you will receive the following message:

Click ‘Save Custom Role and Create Dashboard’ to be redirected to the next screen. Now you can choose and add widgets you want to be displayed for the Role Dashboard. 


EZO CMMS is the next generation maintenance management software. It does more than just simple maintenance, it empowers your teams with a central command center to assign and complete work orders to achieve optimal productivity. We offer a free 15-day trial – no credit card required!

Was this helpful?

Thanks for your feedback!

Simplify your Maintenance Processes with EZO CMMS

The ultimate CMMS software for end-to-end work order management, optimal resource planning, and improved asset performance across your organization.

Personalized Demo For You

Please share your details below & let our Product Specialist get back to you