Asset Intelligence and Management

Asset Intelligence and Management

EZOfficeInventory Blogs Location Barcode Management

Location Barcode Management with EZOfficeInventory


Location barcode management helps you track your assets across a large number of locations quickly and efficiently. Not just this, but you can keep up with complex location labeling practices. For example, warehouses can often have a very detailed ID system, with 10.202.989.1.99 signifying warehouse # 10, aisle # 202, rack # 989, stack # 1 and at position # 99. Using our new location barcode system, you can now scan these numbers to get to the exact items you need in no time at all!

1. Identification Number

You can now add Identification Numbers to locations, either when you first create a location, or by editing it at a later time.

Location with barcodes

This is an optional field which serves as a unique identifier for your location. This ID can be scanned as a barcode, instantly pulling up the location on your system as needed. It will also show up on the Location Detail Page under ‘Identification Number’:

location barcode management identification number

Note the Sequence Number just under that, denoting Annapolis as ‘Location # 6’. This will help you keep track of your locations much more easily, and enable you to pull up similarly-named locations a lot quicker. This gets reflected in the URL as well. For example: will take you to Annapolis for this account.

2. Scanning Location Barcodes

On location fields in the mobile app (including Create, Edit, Checkout, Checkin, Mass Edit, or any Filters), a barcode icon is shown, outlined in blue below:

Scanning the location barcode here will bring up the associated location.

3. Settings

To begin using this feature, go to Settings → Company Settings →  Field Formats, and choose Search Lookup:

Location Barcode Management Field formats

You can now use location IDs and scan location barcodes.

4. Search Function

When checking items in or out, you can use ‘@’ to bring up a location by its Identification Number, or ‘#’ to search by the Location #.

location barcode management for when you check out assets

5. Importing Location Data

In addition to adding new locations using an excel import, you can also update existing locations from Locations → Import Locations → Update Existing Locations:

Update exisiting locations for barcode management

You can now use the Location # or the Location Identification Number to map a location to one that already exists in the system.

6. Reports

The Location List Report also includes both the Location #, as well as the Location Identification Number, helping you get more precise data each time.

Location list for location barcode management

Share your Queries

For more assistance, drop us an email at

Was this helpful?

Thanks for your feedback!

Achieve Higher Asset Control with EZOfficeInventory

Cloud-based asset management software that helps minimize costs with efficient asset organization and tracking.

Personalized Demo For You

Please share your details below & let our Product Specialist get back to you

Talk to Us

Need help getting started or have questions? Get in touch with one of our product specialists!