Asset Intelligence and Management

Asset Intelligence and Management

EZOfficeInventory Blogs Mobile Asset Tracking

4 Ways How EZOfficeInventory Mobile Asset Tracking Facilitates Quick and Easy Actions on the Go


Mobile asset tracking provides access to critical asset data from anywhere, anytime, to accelerate workflows. Built upon foundational barcode and QR code technology, the EZOfficeInventory mobile app enables you to access real time information and update records in a central database, directly from your smartphone. Data from the field is instantly synced through the mobile app, making it accessible for everyone without delays. 

Having a mobile app for your asset tracking system improves both efficiency and productivity. Staff users in the field can use the app to quickly  locate assets and scan them for checkouts as required. In this way, quicker actions, quicker response times, and better security are assured as all asset movements are kept in check, regardless of location. 

Mobile asset tracking for industries

Let’s take a look at some examples of how mobile asset tracking software can be utilized in different industries : 

Education: K-12 schools have a high frequency of check-in and checkouts for IT devices, such as Chromebooks and laptops. Mobile asset tracking can help track all assets that are distributed to teachers and students— conveniently and with ease. The app can track location and verify possession on the spot, saving time and effort. These practices ultimately help minimize losses and result  in a better learning experience. 

Healthcare: Hospitals have a large number of consumables that need to be tracked on a daily basis. In such cases a mobile app can be useful, as a smartphone is easily carried to all  stock rooms for inventory scans. Medical technicians can also generate a purchase request for items low in stock directly from the labs, helping to accelerate approvals. Also, medical centers can set up customized dashboards for different roles so that doctors and technicians can simply open the app to view their daily tasks first thing in the morning. 

Health insurance abstract concept vector illustration. Health insurance contract, medical expenses, claim application form, agent consultation, sign document, emergency coverage abstract metaphor.

Manufacturing and Warehouses:  Manufacturing industries often have projects set in remote sites that lack easy access. In these situations, field workers can use the mobile app to reserve items they want directly from the field, and check out multiple items for a specific time period.  Additionally, a mobile application can help staff users log in work progress, track container location and even update work logs on the go. 

Read more: Getting Started with EZOfficeInventory Mobile Application 

Key benefits of a mobile app for asset tracking

Companies using mobile asset tracking software receive many important operational  benefits, with no additional cost or  training required. For example, remote accessibility enables you to quickly identify and eliminate ghost assets present at warehouses and stock rooms. Also, the ability to check-in assets in real time minimizes the chances of theft and misplacement, resulting in cost savings. Let’s discuss some key features of the EZOfficeInventory mobile app to explore its benefits for your organization.

Value driven dashboard functionality

Mobile applications are designed for taking quick actions on the go. For this reason it is critical that the app provide a snapshot of all ongoing operations as soon as the user logs in. Access to this information helps you address urgent concerns, review pending permissions and step through items that are assigned to you. 

Organizations from various industries can customize the KPIs on their mobile dashboard to highlight the most important metrics for their needs. These metrics can also be defined according to the user types so that only relevant information is displayed. 

Additionally, the mobile app dashboard displays quick action buttons for reservations, carts and custody verifications. A single tap can complete an item action for field projects that require real time updates. The dashboard in the mobile app also features the ability to search for anything, across modules, directly from the homescreen. Global search helps save time and effort by eliminating friction and consolidating results in a single window. 

Centralized item lookup for speed and convenience

A mobile app is designed to provide easy access to work and escalation of actions for users. To optimize for this objective, the EZOfficeInventory mobile app has launched Item Center— a centralized platform for all Items. This module displays all Items in a single listing, bringing all of your assets, asset stock and inventory into a single, convenient view. 

Having a central listing for Items and actions that can be performed with a click helps you find Items faster and saves you valuable time. Additionally, you can even sort and filter out items to adjust to changing business needs. For example, as a school administrator you may want to quickly view how many Chromebooks were checked out and to whom. You can simply select the relevant filters and have the data right at your fingertips, even on the go. 

Swift Item actions via scanning

The ability to scan asset labels to check-in and checkout items via mobile is a key process in remote and field projects. In order to facilitate asset actions, the Scan Center in the mobile app allows you to enter information simply by scanning the barcode or QR code. You can scan multiple items at a time and mass select for further actions. Adding new items via scanning streamlines  the process of updating your database, eliminating the need to  physically  enter the details. 

Having the option to scan items via a mobile app eliminates the chances of misplaced and lost assets, as you can take actions immediately after use of the asset concludes,  without any delays. Scanning also ensures continuously updated records, syncing with asset movements, since they are being tracked in real time.

Easy checkouts and returns with Carts

For multiple asset checkouts, users can create a Cart with their asset tracking mobile app. This helps you more easily move multiple items from one location to another, make reservations and add custodians whenever required. The Carts functionality enables you to simply record all important information at one place, making it easy to verify movements of collections of items throughout your daily operations. 

Once the use of these Items  is complete, you can return them in the Cart, making them available for further use. Carts offer maximum flexibility in the field and make it easier to reserve items without conflict. 

About EZOfficeInventory

EZOfficeInventory is a leading asset tracking software. It allows you to track, maintain, and report on inventory from anywhere, at any time.  We offer a free 15-day trial – no credit card required!

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