Asset Intelligence and Management

Asset Intelligence and Management

EZOfficeInventory Blogs Tool Calibration Tracking Software

Tool Calibration Tracking Software For All Industries


Managers know only too well that expensive tools can easily disappear from an unwatched tool crib. Industries that make use of machinery require routine calibration for the precision purpose. Correct calibration of critical tools and equipment is essential to ensure productivity, efficiency, and safety.

We are past the era of old-school methods for tracking tool calibration as they were inadequate. Besides, paper-based reports had the tendency of being lost easily. It is here that tool calibration tracking software jumps in to address calibration issues in an efficient and user-friendly manner. It lets you hold the reign of your important equipment maintenance processes. This is done by keeping track of essential equipment history and minimizing overall downtime. Consequently, it helps to assess a tool’s continued usability in production.

There is nothing that you lose more easily than tools. Using a tool calibration tracking software, your company can:

  • Track who is in possession of a tool
  • Alert tool custodians of upcoming calibration requirements
  • Generate a variety of detailed reports
  • Assess risks related to unmaintained equipment
  • Assign corrective action requests and schedule routine calibrations.

In addition to all above, you also can ensure accountability of those using your tools with such high level of connectivity.

What can tool calibration tracking software do for your business?

1. It accurately accounts for every tool and prevents from loss

tool calibration tracking software for access control

Tools are among those items that frequently move around the organization and isn’t always documented accurately. It quickly changes hands and is more prone to being lost compared to other items. Moving through your day to day activities, it is easy to misplace important assets particularly tools. When the same tool is required again, the most recent records fail to show the tool’s current location. This causes the organizations to unnecessarily duplicate assets.

You can take charge of your tool room by strengthening your tool control processes.

A tool calibration software enables you to track tool movements from the moment it is issued till it is returned. You get to walk through the information trail to help locate your precious tools because the automated database records tell you who checked out the tool, all about its movement and the job it was used to work on. Coupled with RFID technology, the software builds a more comprehensive system for all your tools. You will be able to use a single database to know when a tool was issued, how many times the tool has been used, if and when it was returned, which employee is accountable for it, whether it is broken or due for inspection. This considerably reduces the events of stolen and lost tools strengthening your tool control processes. Such high scale of visibility and employee accountability also aids in improving productivity.

Read more: 5 Must-Have Small Tool Tracking Software Features For Your Business

2. It guards against understocking and overstocking

task management tool calibration tracking software

It’s not like that breaking the cycle of ‘too much and not enough’ is impossible. It can be done with a tool calibration tracking solution. When you don’t have accurate usage data, your organization can easily fall into the cycle of losing track, being out of stock, overstocking and then losing track yet again rather than managing.

Supply your workers with the tools they require to complete their tasks at all times.

Giving your worker just the tools they require wherever and whenever they need is something very important to run lean operations and to keep your employees productive. Tool calibration tracking solution comes with reliable and easy to manage replenishment process that makes sure that your employees never run out of tools and materials. Not just this, it also maintains records of each transaction.

An online tool tracking software gathers accurate usage data from your daily operations and has detailed supplier information. Using this data, the system automatically replenishes your tool inventory back to its optimum level. It also sends automatic alerts for critical stock levels to the managers preventing overstock, stock-outs, and even dead stock.

3. It increases efficiency and manages critical maintenance events

Tracking tool calibration status and schedules were typically done on paper or spreadsheets. It involved an individual who was required to perform the operation by manually looking into each tool and independently verifying its status as functioning well or in need of calibration. This task takes away a considerable amount of time from the technician or manager who could have spent that same time on the core business activities. Luckily, a tool calibration tracking system automates the entire process.

Managing critical dates and activity of each tool is crucial for minimizing the cost of tools. Furthermore, knowing when a tool is due for service or calibration can lay off replacement and repair costs. With tool calibration solution, you can run detailed reports on all maintenance activities sorted by the tool, category, model and more. This enables you to conduct timely maintenance of your tools because your projects sure cannot run without the right tools.

With the check in and check out feature, you can issue and return tools securely without the need of an attendant. Your employees have no chance of being lazy and careless with tools issued to them because managers receive email alerts on overdue tools and the employees can be held accountable. This elevates the efficiency of overall business operations.

EZOfficeInventory – Keep your tools in optimal condition!

Do you end up purchasing tools and equipment that you know you have but can’t find them? How much does it cost your company to not be able to start a task on time just because all the tools are not available? Do you happen to have a reliable and organized way to hold your workers accountable for the tools and equipment they issue? EZOfficeInventory is designed to answer all these issues for you.

Read more: Does Your Tool Tracking App Have these 5 Cool Features?

EZOfficeInventory is the most accurate method of tracking expensive and specialized tools that are a part of your organization’s tool crib. It is an automated and dedicated tracking system that will never let you be short of tool supplies ensuring you always have optimum levels in store. Endowed with the robust capabilities needed to run every tool crib in your organization, tool calibration tracking solution enhances your facility’s productivity by efficiently providing your worker with the right tools.

All the tools are tagged with durable labels and scanned out to users making them accountable for it. Adding the accuracy and speed of RFID and barcode technology makes EZOfficeInventory very easy to use. The management can get a quick overview of all the tools you possess at any time.

With EZOfficeInventory, you can also generate many useful reports that the management requires. These reports can be sorted by the tool, user, service due, transaction history, location, current state, and quantity. Our easy-to-use software solution efficiently answers all your tool calibration related issues. Prevent costly errors before they even occur with our software solution. Instead of turning your business into chaos, turn to the now-paperless tool calibration tracking process with no manual documentation procedures.

Interested in knowing more about our tool calibration tracking software?

EZOfficeInventory is a leading tool calibration tracking software that is used by small and big enterprises alike. Keep your tools working smoothly and in optimal condition!

For more assistance, drop us an email at

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