Asset Intelligence and Management

Asset Intelligence and Management

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Inventory Control Software for Your Small Business: How To Manage Inventory Like a Pro


Inventory management and future trends

So you had a great idea, wrote up a business plan, and somehow, you’ve got a successful small business on your hands! You’re getting on well with your employees, staying up nights thinking of the next big step for your company, and all in all, you think you’ve got a good handle on things. But wait! Is all your business inventory accounted for? Are you confident in the ability of these items to work as they should, and to be present whenever an employee needs them? A great way to quell these concerns would be to investigate inventory control software for small business. This kind of system can keep track of the little things so that you can devote all your time to focus on the big picture!

The convergence of traditional and modern techniques has streamlined the process of inventory management for businesses. The age of technology brings with it new ways of inventory control, enabling companies to have access to more accurate and secure asset management techniques. For example, today many organizations tend to opt for Barcodes and QR Codes to keep track of their business assets and inventory. This facility can be extensively used to manage stock, and ensure the safety and quality of assets.

Recent trends show that many small and medium sized businesses prefer to use cloud-based applications for their inventory needs. This has its own benefits. It is a cost-effective solution that helps you out with its flexibility and scalability. With the use of such a software, you can attain high business performance goals and increase your profit margins. Inventory data on the cloud is easily accessible to everyone and aims to enhance employee productivity as well.

In order to optimize your inventory and asset utilization, it is crucial to analyze your data. To do this, many businesses are leaning towards real-time analysis through actionable reports and KPIs. Such practices enable businesses to dig deeper into inventory use to derive useful information. Once you have all the necessary details, you can then forecast inventory demand and get your stock ready in time!

How can inventory control software help out your small business?

Inventory control software for small business can provide you with a variety of services which help in efficient stock control. As discussed above, your best best is a cloud-based technology that has an efficient reporting system, allowing you to implement a robust system for inventory management. This can help your business grow as you need it to, documenting current details and predicting future needs. Here are some features that can enable you to make good progress towards these goals, helping you manage inventory like a pro!

Get low stock alerts to replenish your inventory on time

Without the right tools, inventory management can be very complex for your small business. If you don’t have money to spare on inventory calamities – for example, finding out you are understocked on a certain item because of an unplanned escalating need –  it is important that you at least invest in the right software. Balancing just the right amount of inventory can be tough at times. For example, you cannot afford to run out of stock while a construction project on the field is underway. This will cause delays in the work process and discourage employees by creating obstacles on the path to a job well done.  

Inventory control software allows you to set low stock alerts when your inventory reaches a minimum threshold. By doing this, you don’t have to worry about running out of stock at the last minute. You can plan ahead and restock in time for the next business opportunity, creating streamlined business workflows. Apart from this, you can also set asset locations for your stock, and ask the software to remind you when the stock in specific places reaches a certain level. This kind of arrangement is especially helpful if you have flexible operations across a broad space, forcing you to be a lot more responsive within one space than the others. Therefore, it not only saves you time, but also gives you the exact place where inventory needs to be restocked!

Prepare actionable reports on stock consumption

In order to run proper inventory management routines, your business should be aware of its consumption patterns. Often, a particular asset may not get used all year round and might just be a burden in your expense sheets. It is also possible that an inventory item is getting checked out a lot more frequently than before, but your organization just isn’t reactive enough to meet this kind of unexpected demand. To deal with such issues, inventory control software allows you to generate customized reports on inventory performance. This way you can get a comprehensive outline of stock consumption which you can use to design future inventory strategies. Real time analysis of such reports gives you an idea of inventory usage which can help you order future stock accordingly. This practice makes you allocate resources in the best possible way to increase productivity, lower barriers to staff performance, and even order items in bulk to avail the best discounts out there!

inventory control software for small business

Comprehensive insights through reports help you analyze stock consumption patterns

Plan ahead by reserving and transferring stock

Your business activities are dependent on the availability of inventory at particular locations. Let’s imagine you’re a nonprofit organization running a charity event to raise funds for a worthy issue. How unprofessional would your whole setup look if even one of the items you need is missing? Imagine the concerns raised if some administrative equipment was already in someone else’s custody when you needed it, or if a donation bin went missing with items still inside it! To solve this problem, inventory control software lets you book inventory items before time, so you know you’ll have access to certain items when you need them. Once you have reserved the required items for your event date, you can focus on other preparations for the project! You can also use the system to track the item to its last custodian, so that if things go wrong, you know exactly who to hold accountable.

In addition to this, you can also move specific items from one location to another. This is pretty useful when you want to move large stocks of inventory outside the warehouse and onto the field. By using this feature, you can stay updated about where your assets are at any point in time!

Manage supplies through seamless procurement

The best inventory control practices involve effective vendor management for seamless procurement. Overstocking and understocking both can be quite damaging to your business. Understocking can slow down business activities as pinpointing much needed items and then ordering, receiving, and updating them can take days. This costs your business time as well as money. On the other hand, overstocking is also not the best option for your small business. Keeping additional stock in your warehouse is not always a good idea. You would have to shell out for all that extra storage space, but that’s not all. Extra stock is also more likely to get stolen, obsolete or damaged. In such cases, removing unneeded inventory can be extremely costly!

To avoid such situations, you can generate purchase orders through inventory control software so that you are fully stocked at all times. You don’t have to stock up on items needlessly, or suffer from inventory shortages. Whenever you reach minimum asset thresholds, you can add inventory instantly within the system. Through this, you will be able to run organized operational processes which optimize asset usage!

inventory control software for small business

Plan out your procurement schedule in advance to remain fully stocked at all times

Track your inventory through Barcodes and QR Codes

As a small business, you cannot afford to lose inventory or assets through theft or misplacement. Inefficient inventory management practices can cause your assets to underperform and eventually run them into the ground before their time is up. To avoid this, it is essential that you keep track of your assets at all times. Inventory control software for small business allows you to assign labels to inventory,enabling you to bring up their details at any time. Through these Barcodes and QR Codes, it becomes much easier for you to know the exact status of your assets, where inventory items are situated, and who has access to them. When you label your inventory, you can move it across locations hassle-free, check it out to employees, and keep tabs on all inventory activities happening across your organization!  

Choose inventory control software to streamline your small business today

Optimal utilization of resources is necessary if you want your business to succeed. You can do so by choosing to invest in a high-performance inventory control software for small business. This software takes care of your inventory and helps you implement best practices and strategies that line you up for success with little effort on your part. Real time analytics allow you to plan ahead so that you never fall back on your asset refurbishment deadlines. By offering you these features, a cloud-based inventory management system will definitely boost your business’s performance in the long run!  

Share your queries

EZOfficeInventory is the leading inventory control software used by small businesses worldwide. Track and manage your inventory seamlessly, and benefit from features designed specifically to maximize ROIs and increase insights into inventory consumption.For more assistance, drop us an email at

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