Asset Intelligence and Management

Asset Intelligence and Management

EZOfficeInventory FAQS I Want To Use My Own Serial Numbers

How can I use my own serial numbers in EZOfficeInventory?

EZOfficeInventory assigns an Item # to every item that you add to your account. This can also be referred to as the Asset # and Inventory #, depending on the context. The first item that gets added is #1, the second is #2, and so on.

We’ve also designed a special field called Asset Identification Number (AIN) for businesses that have their own sequence numbers. To enable this, go to Settings → Company Settings → Advanced Settings → AIN Options → Use Asset Identification Number (AIN).

AIN options

With this option enabled, you can select the checkbox to ‘Make Asset Identification Number (AIN) Mandatory’ to ensure users cannot create or edit items without a primary identifier. This will ensure all items have a serial number associated with them at all times.

Note: You must ensure all existing items have an AIN associated with them, or you will be unable to enable the option to make AINs mandatory:

Some key features of AINs are below:

  • AINs are unique to every item.
  • You can type in @ followed by an AIN in the Search Bar to go directly to the details of the relevant item and take necessary actions.
  • AINs can be used in Barcoding (Read More).
  • Your item listing can be customized to show AINs instead of the Item #.
  • Items are also referenced by their AIN in all alert emails.

If you have more than one serial number to refer to an item, you can always add a text field custom field (under More –> Custom Fields –> Items –> Add Custom Field). These custom attributes also appear in the search results.

You might find it helpful to read about scanning existing barcodes using the mobile app.