You can use EZOfficeInventory to send alerts to yourself and your team members based on specific actions. These alerts can also be customized. Learn more about doing that here.
You can use placeholders to add even more dynamic detail to your emails. Below, we’ve outlined a complete list of all possible placeholders based on the specific alert. While this is a complete list, please note that some placeholders may not be available for certain emails based on your workflow.
| My Alerts | Placeholders | Alert Type |
| User Registration – Non-login | Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link | Confirmation Alerts |
| User Registration – LDAP | Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link | Confirmation Alerts |
| User Registration – SAML | Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link | Confirmation Alerts |
| Vendor Registration | Vendor Name, Company Name, Vendor Email Address, Vendor Phone, Terms Of Service Link, Privacy Policy Link | Confirmation Alerts |
| Checkin Approved by Administrator – Item | Recipient Name, Company Name, Asset Name, Checkin Approved By, Checked In From, Custom Attribute Values | Checkin / Checkout |
| Checkin Approved by Administrator – Cart | Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Requested By, Checkin Approved By, Description, Destination Location, Cart Identification Number, Custom Fields Values | Checkin / Checkout |
| Checkin Denied by Administrator – Cart | Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Denied By, Checkin Requested By, Description, Destination Location, Cart Identification Number, Custom Fields Values | Checkin / Checkout |
| Checkin Approval Request – Cart | Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Requested By, Description, Destination Location, Cart Identification Number, Custom Fields Values, Custom Fields Values | Checkin / Checkout |
| Checkout | Recipient Name, Company Name, Asset Name, Checked Out By, Checked Out To, Checkin Due On, Checkout Comments, Checkout Location, Custom Attribute Values, Custom Fields Values | Checkin / Checkout |
| Extend Checkout | Recipient Name, Company Name, Asset Name, Checkout Extended By, Checked Out To, Checkin Due On | Checkin / Checkout |
| Checkin Package | Recipient Name, Company Name, Package Name, Checked In By, Package Assets, Checkin Comments, Custom Attribute Values | Checkin / Checkout |
| Package Checkout | Recipient Name, Company Name, Package Name, Checked Out By, Checked Out To, Package Assets, Checkin Due On, Checkout Comments, Checkout Location, Custom Attribute Values | Checkin / Checkout |
| Checkin Approval Request – Item | Recipient Name, Company Name, Asset Name, Checkin Requested By | Checkin / Checkout |
| Checkin Request | Recipient Name, Company Name, Asset Name, Checkin Requested By | Checkin / Checkout |
| Checkin Denied by Admistrator – Item | Recipient Name, Company Name, Asset Name, Checkin Denied By, Checkin Requested By | Checkin / Checkout |
| Checkin due today | Recipient Name, Company Name, Assets Information | Checkin / Checkout |
| Checkin due in <some_number> days | Recipient Name, Company Name, Assets Information | Checkin / Checkout |
| Cart Reservation | Recipient Name, Company Name, Cart Number, Cart Number With Link, Reserved For, Action Taken By, Reservation Starting Date, Reservation End Date, Description, Destination Location, Cart Identification Number, Custom Fields Values, Comments | Checkin / Checkout |
| Reservation Request | Recipient Name, Company Name, Reservation Requested By, Asset Name | Reservations |
| Cart Reservation | Recipient Name, Company Name, Cart Number, Cart Number With Link, Reserved For, Action Taken By, Reservation Starting Date, Reservation End Date, Description, Destination Location, Cart Identification Number, Custom Fields Values, Comments | Reservations |
| Recurring Service Pending | Recipient Name, Company Name, Service Name, Recurring Service Assets Information, Pending From | Services |
| Service Completed on an Asset | Recipient Name, Company Name, Asset Name | Services |
| Service Extended for an Asset | Recipient Name, Company Name, Asset Name | Services |
| Service Started on an Asset | Recipient Name, Company Name, Asset Name | Services |
| Service Record created | Recipient Name, Company Name, Asset Name | Services |
| Service Completion Due on an Asset | Recipient Name, Company Name, Assets | Services |
| Comments on Services | Recipient Name, Company Name, Commented By, Service Type With Link, Asset Name, Comment | Services |
| Service Pending in <some_number> days | Recipient Name, Company Name, Service Title, Service Description, Components, Service Pending Date, Service Created By | Services |
| Service Completed on a Package | Recipient Name, Company Name, Package Name, Package Assets | Services |
| Service Extended for a Package | Recipient Name, Company Name, Package Name, Package Assets | Services |
| Service Started on a Package | Recipient Name, Company Name, Package Name, Package Assets | Services |
| Reactivating Asset | Recipient Name, Company Name, Asset Name, Activated By | Items |
| Deleting Asset | Recipient Name, Company Name, Assets, Action Taken By | Items |
| Retiring Asset | Recipient Name, Company Name, Asset Name, Retired By | Items |
| Scanning Asset Label | Recipient Name, Company Name, Asset Name, Scanned By, Ip Address, Scan Time, Scan Geo Location, Scan Location On Map | Items |
| Low Stock Threshold Alert | Recipient Name, Company Name, Inventory Name, Inventory Net Quantity, Sold Quantity, Threshold Limit | Items |
| Request for Stock | Recipient Name, Company Name, Order Numbers, Order Numbers With Links, Number Of Days | Items |
| Location Based Threshold Alert | Recipient Name, Company Name, Inventory Name, Inventory Net Quantity, Sold Quantity, Location Based Threshold Limit, Location Name | Items |
| Sale/Purchase Inventory | Recipient Name, Company Name, Order Quantity, Order Total Price, Ordered By, Order Date, Order Location, Comments, Inventory Name, Group, Sub Group | Items |
| Transfer of Stock | Recipient Name, Company Name, Asset Name, Previous Location, New Location, Quantity Transfered | Items |
| Audit Completed | Recipient Name, Company Name, Audit Completed By, Resource Name | Items |
| Audit Requested | Recipient Name, Company Name, Resource Name, Audit Request Sent To, Audit Requested By, To and From Substates | Items |
| Items Pending Delivery | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Confirmed By, Custom Fields Values, Purchase Order Line Items | Purchase Orders |
| Request Denied | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items | Purchase Orders |
| Request Approved | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items | Purchase Orders |
| Request Stock | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items | Purchase Orders |
| Items Received | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Received By, Custom Fields Values, Purchase Order Received Line Items | Purchase Orders |
| Marked Complete | Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Completed By, Custom Fields Values, Purchase Order Line Items | Purchase Orders |
| Work Order Completed | Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On | Work Orders |
| Work Order Started | Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On | Work Orders |
| Reviewer Selected | Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On, Reviewer Selected By, Reviewer Selected On | Work Orders |
| Assignee Selected | Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On, Reviewer Selected By, Reviewer Selected On | Work Orders |
