Government Asset Management Software

EZO EAM helps government agencies verify what property they hold, where it is, and who is responsible for it. Centralized asset records retain identifiers, locations, custody details, condition, and transaction history. With location and custody audits, designated auditors can scan barcode labels to check property against recorded locations and quantities, while custodians confirm possession of checked out items. These workflows help teams identify discrepancies and gather evidence for property accountability reviews.

Agencies still define their audit scope, resolve discrepancies, and determine whether the system meets their internal control and reporting requirements.

Yes. EZO EAM centralizes asset records across government departments and sites, with locations and sub-locations showing where equipment belongs and custody records identifying who holds it. Teams can track asset movements and conduct location and custody audits to verify property across offices, storage facilities, and field locations. This shared record helps departments coordinate asset oversight and investigate discrepancies.

EZO EAM tracks shared equipment through check-ins, checkouts, and custody transfers. At a shift handoff, the incoming employee can take custody of equipment already checked out to another user, keeping responsibility recorded as it changes hands. Transfers can include location details and signatures, with optional admin approval. Supervisors can review transfer history to trace handoffs and confirm who currently holds each item.

EZO EAM supports public works equipment maintenance with recurring schedules based on dates, usage, or meter readings. Teams can assign work orders and use maintenance inspection checklists to standardize checks across crews. Findings, photos, parts, costs, and completed work stay linked to each asset, helping managers plan follow-up repairs and review service history. Full preventive maintenance and work order functionality requires the CMMS add-on with Premium or is included with Enterprise.

EZO EAM can manage vehicles, machinery, power tools, cameras, computers, furniture, and other operational equipment, along with spare parts and consumable supplies. Its three item types support different tracking needs: Assets for individually tracked equipment, Asset Stock for interchangeable reusable items tracked by quantity, and Inventory for supplies consumed during use. This lets teams manage equipment custody and supply levels in one system.

Yes. EZO EAM supports government equipment from procurement and assignment through maintenance and retirement. Teams can retain purchase orders, vendor details, custody records, locations, service history, and lifetime costs through asset lifecycle management. This connected history helps agencies review equipment use, plan replacements, and document retirement decisions. Full preventive maintenance and work order functionality requires the CMMS add-on with Premium or is included with Enterprise.

EZO EAM connects with identity providers through SAML single sign-on and supports user provisioning through Microsoft Entra ID and Okta. Service desk integrations, including Zendesk, connect equipment records with support workflows. For government finance or other agency-specific systems, its REST API supports custom connections; the records exchanged, sync direction, and update frequency depend on the implementation.

Government agencies should evaluate data hosting and residency, encryption, user permissions, SSO and MFA requirements, audit logging, backups, incident response, and data retention and deletion. EZO publishes security documentation covering SOC 2 Type 2, ISO 27001, and TX-RAMP Level 1 and 2; agencies should request current evidence and confirm its scope applies to EZO EAM and their intended use. These credentials do not establish FedRAMP authorization or agency-specific approval.

Implementation involves organizing departments and sites, preparing and importing equipment records, configuring user permissions and SSO, and setting up labels, custody workflows, audits, and maintenance where required. EZO’s setup process supports bulk imports, custom fields, and location hierarchies. Agencies should also plan security review, integration testing, staff training, and a pilot before wider rollout. Timing depends on data quality, scope, integrations, and agency approvals.