Asset Operations & Lifecycle
Manage every item from purchase to retirement, so you always know what you have, where it is, and who has it.
QR Codes & Bar-code Labels
Print QR code and barcode labels for your items, then scan them to pull up records and take actions in seconds.
Location Management
Record where every item is kept, from sites to rooms, and see what is available at each location at a glance.
Depreciation of Equipment
Calculate how your equipment loses value over time, so you know its current worth for accounting and planning.
Availability Calendar
See when items are reserved, checked out, or free on a calendar, so you can plan ahead before booking anything.
Asset Stock
Track identical, reusable items by quantity, and see how many are checked out to people and how many are in stock.
Inventory
Track consumable items by quantity, such as cables or spare parts, and restock them before they run out.
Import & Export
Bring existing item, member, and file data into EZO from spreadsheets, and export your records whenever you need.
External Data Backups
Keep a full copy of your EZO data outside the system, downloaded on demand or backed up on a regular schedule.
Mobile Apps (Android + iOS)
Manage items from your phone with the EZO Android and iOS apps, from scanning and checkouts to stock updates.
Vendor Management
Keep vendor details in one place and give vendors controlled access to the work and items they are responsible for.
RFID Scanning Functionality
Tag items with RFID and scan many at once without line of sight, making audits and checkouts much faster.
Packages
Combine assets that always go out together into one package you check out in a single step.
Bundles
Save commonly paired items as a bundle, so users can add the whole set to a checkout or request in one go.
Purchase Orders
Create purchase orders for new items, get them approved, and add received items to EZO straight from the order.
Carts
Add multiple items to a cart and check out, reserve, or transfer them together instead of one by one.
Contracts
Store contracts and agreements in EZO, and have users accept terms and conditions before they check out items.
Multi-Currency (Purchase Orders)
Create purchase orders in different currencies, so you can buy from international vendors and track costs accurately.
Mobile Offline App
Keep working in the EZO mobile app without internet, and sync your changes once you are back online.
Reservations
Book items in advance for specific dates, so they are ready when needed and never double-booked.
Custody Audits
Ask users to confirm they still have the items checked out to them, so you can spot lost or misplaced items early.
Location Audit
Check the items at each location against your records to confirm what is there and catch anything missing.
Transfer of Custody
Hand checked-out items directly from one user to another without returning them first, with a full record kept.
Transfer of Stock
Move stock and inventory quantities from one location to another while keeping counts accurate at both ends.
Projects
Link checkouts and items to specific projects or jobs, so you can see what each project used and what it cost.
Request Portal
Give employees and outside users a simple portal to request items, stock, or services without needing full access.
Multi Tier Approval
Send requests through several approvers in order, so each one is checked by the right people before it is fulfilled.
Fulfillment Center
See all incoming item requests in one place, prioritize them, and fulfill them quickly from a single view.
Dispatch Center
Prepare and send out requested equipment from one central view, so items reach the right people on time.
Automations Engine
Build automated workflows that react to events in EZO and take care of repetitive work across items and requests.
Item Relationships
Link related items, such as a laptop and its charger, so you can see how they connect and manage them together.
Item Rent-Ins
Track equipment you rent from other companies alongside your own items, including rental dates, costs, and returns.
Asset
Track individually identifiable items, such as laptops and tools, each with its own record, history, and lifecycle.
Groups
Organize items into groups and subgroups so they are easier to find, filter, and report on.
Item Check-In & Checkout
Check items out to people or locations and back in again, so you always know who has what and when it is due back.
Documents & Attachments
Attach manuals, invoices, photos, and other files to items, so the right information is always on the item record.
