Rental Billing Software

Yes. EZRentOut connects with QuickBooks Online. Invoices and payments can sync both ways, while other records follow specific one-way sync paths depending on the data type. The integration also supports account mapping, customers, taxes, credit memos, security deposits, rental-versus-sale income, and multi-location revenue. QuickBooks remains the accounting system while EZRentOut manages the equipment-rental billing workflow.

Yes. EZRentOut can generate invoices on weekly, bi-weekly, monthly, or custom billing schedules for long-term rentals. Open-ended recurrences can continue until the equipment is returned, and the recurrence stays tied to one rental order rather than requiring a new order each billing period. It is designed for cycle-based equipment-rental billing, not as a standalone subscription-billing platform.

EZRentOut supports QuickBooks Online, QuickBooks Desktop, Xero, and Sage for accounting workflows. QuickBooks Online provides the deepest documented connection, including invoice and payment synchronization, tax synchronization, account mapping, credit memos, security-deposit handling, and rental-versus-sale income separation. Avalara also supports tax workflows. Accounting depth varies by integration, so buyers using systems beyond these platforms should confirm requirements before purchase.

Yes. Partial payments can be recorded against rental invoices, while EZRentOut also supports credit memos and security-deposit workflows connected with QuickBooks. Credit memos can sync with QuickBooks, and security-deposit settlement or refund activity can remain linked to the accounting workflow. These capabilities help equipment rental businesses manage more complex payment situations without treating every adjustment as a separate manual billing process.

EZRentOut uses customer payment terms to set due dates and flag unpaid orders as Payment Pending or Payment Overdue. You can filter orders by payment due date and enable email alerts for upcoming, due, and overdue payments. Its Accounts Receivable Aging Report shows how long customer payments have been outstanding, helping your team prioritize collections. The aging report requires accrual-based revenue recognition and the relevant add-on to be enabled.

EZRentOut lets you configure tax rates, apply them at the order or item level, and mark eligible items or customers as tax exempt. You can set late fees for overdue equipment using flat or time-based rates, which are calculated when items pass their expected return date. Additional charges, such as delivery fees or damages, can be recorded on the rental order, with settings to control whether they are included in tax calculations.

EZRentOut is equipment rental management software with built-in invoicing. It connects rental billing with equipment availability, bookings, checkouts, returns, and customer records, helping teams manage the rental process in one system. It also integrates with accounting software such as QuickBooks and Xero to connect rental transactions with your books.