AssetSonar It Asset Procurement
IT Asset Procurement Management Software
Start Complete Asset Control at Procurement
Unconnected Procurement and IT Records
Procurement Data Stays Separate
When purchase details live outside the asset record, IT inventory becomes outdated before audits, renewals, and budget reviews begin.
Refresh Decisions Lack Cost Context
Without purchase history, warranty status, lifecycle stage, and usage data in one place, refresh planning becomes reactive, and spend becomes harder to predict.
Finance and IT Stay Out of Sync
Manual reconciliation creates reporting delays, mismatched asset values, and audit prep work that should already be handled through connected lifecycle data across teams.
The AssetSonar Advantage
AssetSonar turns every purchase request and purchase order into a ready-to-use asset record. Once an order is processed, the PO closes, and key details such as the serial number, model, vendor, purchase cost, taxes, custom costs like shipping, and order delivery date are automatically added.
IT can search, assign, depreciate, and audit the asset from day one, while Finance gets cost data tied to the same lifecycle record. For software orders, AssetSonar also creates license records with seat count and per-seat cost calculated automatically.
See AssetSonar Track Every IT Purchase
Where IT Procurement Meets Asset Control
75%
Increase in Productivity
4x
Reduction in Chromebook Loss
$28k
Saved Through Procurement Planning
Turn Purchases Into IT Records Without Manual Work
PO Management
One Procurement Record For All Teams
CDW Integration
Purchase Order to Asset Record, Automatically
Workflow Automations
Automate Procurement From Request to PO
Replace Spreadsheets With One Procurement Record
CUSTOMER STORY
From Scattered IT Notes to Audit-Ready
- Centralized asset visibility across 200+ stations and 47 markets
- Reduced reporting delays from hours or days to minutes
- Tracked asset status, lifecycle stage, custody, and usage in one place
- Used software usage reports to make smarter license allocation decisions
- Planned CDW integration to streamline future purchasing workflows
200+
47
markets managed across Audacy’s IT environment
Minutes
to find asset data instead of hours or days
Connected Procurement to Deployment
- Vendor Procurement: CDW
- Device Management: Microsoft Intune, Jamf Pro, Kandji
- License Procurement: Microsoft 365, Google Workspace, Adobe
Frequently Asked Questions
When a purchase order is completed in AssetSonar, the platform automatically creates or updates the corresponding asset record with the item name, model, serial number, vendor, order date, and price. No manual re-entry is required. For software purchases, a license record is created simultaneously in the Software Licenses module with seat count and per-seat cost calculated from the PO.
AssetSonar’s native procurement integration is CDW, which automatically syncs purchase orders into AssetSonar the moment a CDW order is fulfilled. For organizations buying from other vendors, AssetSonar supports API connections, so procurement data from other suppliers can flow into the same asset inventory. This allows IT teams to consolidate purchase records from multiple vendors into a single system, eliminating the need to maintain separate spreadsheets for each supplier.
Yes, staff users can navigate to any inventory item’s details page and submit a stock request, specifying delivery location, quantity, and optional notes. The request generates a purchase order in Approval Pending state, which an administrator reviews and either approves or denies. Approved requests can automatically add stock to the inventory catalog and assign items to the specified location, creating a controlled, auditable procurement loop without requiring staff to go outside the system.
AssetSonar stores purchase cost, vendor details, depreciation value, and lifecycle history in a single asset record. The same record IT uses to manage devices and Finance uses to track capital expenditure. Because the data lives in one place, neither team needs to reconcile separate spreadsheets at quarter-end or before an audit. Reports can be filtered by purchase date, vendor, cost center, and warranty coverage, making it straightforward to produce the documentation
AssetSonar’s procurement records help IT teams prepare for audits under SOC 2 and ISO 27001. What it provides is the data traceability these frameworks require: a PO-to-asset connection for capital expenditure traceability, a complete lifecycle record from acquisition to disposal, and non-editable CDW-sourced PO records to preserve original procurement data integrity. Depreciation reports and PO export functionality give Finance teams the asset schedules auditors typically request, filterable by vendor, purchase date, cost center, and warranty coverage.
Yes. When a CDW purchase order includes software, AssetSonar creates a Software PO and automatically generates a corresponding license record in the Software Licenses module, including the license name, total seats, price per seat, and active status. Hardware and software POs are managed in the same Purchase Orders module, so IT has a unified view of all purchases regardless of asset type, with each software purchase connected to both its procurement record and its active license.
Yes. AssetSonar’s Workflow Automation Engine can trigger actions based on procurement events, including when a PO reaches a specific state such as Completed. A completed PO can automatically create asset records, assign them to a department or location, and notify IT and technicians for staging and deployment without any manual handoff.
